The Agency Administrative Services Manager

Classification Title:

MGR Administrative Services

Classification Minimum Requirements:

Bachelors degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Job Description:

University of Florida College of Journalism and Communications The Agency

Bring Your Organizational Leadership to The Agency

If youre a strategic organizer collaborative problem-solver and people-focused professional who enjoys turning complex operations into seamless experiences we invite you to apply for The Agency Administrative Services Manager position at the University of Florida College of Journalism and Communications.

The University of Florida College of Journalism and Communications is seeking The Agency Administrative Services Manager to provide operational and administrative leadership for The Agency a dynamic environment where students gain hands-on experience working on real-world communications projects.

The Agency Administrative Services Managerwill oversee the administrative functions that support The Agencys day-to-day success. This position will manage office operations and physical space coordinate student staff operations and human resources activities oversee financial and personnel processes support events and external communications and serve as a central point of contact for students clients university partners and other stakeholders.

The ideal candidate is a highly organized and collaborative professional who can manage competing priorities solve problems coordinate resources and keep complex operations running smoothly. This role is well suited for someone who enjoys working with people supporting students managing details and contributing to a creative goal-oriented team.

What Youll Do

• Lead student staff operations by recruiting hiring onboarding scheduling supervising and managing performance; develop staffing plans and allocate student resources based on project needs skills and capacity.
• Coordinate HR and payroll functions for student employees including timekeeping appointments scheduling budgets and personnel matters in partnership with the College HR team.
• Manage financial and administrative operations including account reconciliation invoices reimbursements travel expenses purchasing requisitions encumbrances and office supply needs.
• Support students and serve as a central point of contact for The Agency by coordinating immersion course registration connecting students with academic resources managing calendars and inquiries and liaising with College departments university partners clients and external stakeholders.
• Oversee Agency records workspace meetings and events by maintaining organized files and physical space coordinating stakeholder meetings and events and supporting efficient day-to-day operations and workflows.

Why Join The Agency

This is an opportunity to play a critical role in an environment where education creativity communications and real-world experience come together. You will work closely with students faculty staff clients and university partners while helping create the operational foundation that allows creative teams to succeed.

The Agency Administrative Services Manager will have the opportunity to make a meaningful impact by developing student talent strengthening operational processes coordinating resources and supporting innovative communications work within one of the nations leading journalism and communications programs. The Agency at UF Marketing and Communications Agency

Work Schedule

MondayFriday 9:00 a.m.5:00 p.m. Eastern Time

Schedule flexibility may be available based on business needs and with approval from the Assistant Director of Operations.

Expected Salary:

Commensurate with Education and Experience

Required Qualifications:

Bachelors degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Preferred:

• Strong project coordination organizational and time-management skills with exceptional attention to detail and the ability to manage multiple priorities.
• Ability to thrive in a fast-paced goal-oriented and collaborative environment while effectively managing competing priorities and stakeholder needs.
• Experience supervising staff and supporting students with the ability to coordinate resources schedules and cross-functional teams.
• Strong problem-solving critical-thinking decision-making and communication skills both written and verbal.
• Proficiency with Microsoft Outlook Word and Excel with familiarity using project management tools such as Airtable Asana or Trello.
• Experience in resource planning scheduling or coordinating teams in a professional or academic setting; experience in communications advertising marketing or a creative agency environment is a plus.

Special Instructions to Applicants:

Please submit your applications online viaCAREER AT UF

Applications must include:

• A cover letter detailing previous journalistic or public media experience.
• A current résumé.
• Name email addresses and phone numbers of three references.
• Any other supporting documentation that you deem relevant to the position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

If an accommodation due to a disability is needed to apply for this position please call or the Florida Relay System at (TDD).

Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by the National Association of Credential Evaluation Services (NACES) which can be found at The application packet will be submitted as one PDF file through the UF Jobs website at All candidates for employment are subject to a pre-employment screening which includes a review of criminal records reference checks and verification of education.

The University of Florida is an Equal Opportunity Employer. The University is committed to non-discrimination with respect to race creed color religion age disability sex sexual orientation gender identify and expression marital status national origin political opinions or affiliations genetic information and veteran status in also aspects of employment including recruitment hiring promotion transfers discipline terminations wage and salary administration benefits and training.

Floridas Government-in-the-Sunshine Laws require that all documents relating to the search process including letters of application nomination and reference be available for public inspection.

Health Assessment Required: No

Required Experience:

Manager