E-Billing Coordinator

E-Billing Coordinator - Buchanan Ingersoll & Rooney

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.


We are currently recruiting for an E- Billing Coordinator in the Philadelphia or Pittsburgh, PA or Tampa, FL areas . The position may be fully remote and reports to the E-Billing Supervisor.

Job Description

The primary duties of the E-Billing Coordinator are to track and monitor the submission and acceptance of e-billed invoices through eBillingHub and specific vendor sites. The E-Billing Coordinator assists Billing Coordinators as needed to help resolve submission issues, including appeals of rejections and reductions. Checks for new matters and rate approvals on vendor sites and works with the Billing team to ensure data integrity in Elite 3E.

This position may be fully remote with the exception of occasional necessary trainings, meetings, or projects. Applicants must live within one hour commute time of office location.

Key Responsibilities

• Work with Billing Coordinators to submit invoices to vendor sites via eBillingHub in accordance with Outside Counsel Guidelines.
• Track and monitor invoice submissions using eBillingHub.
• Ensure invoice acceptance in vendor sites such as Legal Tracker, T360, and others.
• Perform a first-level attempt to correct e-billing issues such as fixing block-billing and task codes, and resubmit any rejected invoices.
• Monitor vendor sites for newly created matters and work with Billing team to set up matters in 3E.
• Review vendor sites for timekeeper rate approvals and communicate rate adjustments to Billing and Pricing teams as necessary.
• Assist the e-billing Supervisor in suggesting actions the Billing team might take in the future to avoid reductions and rejections of certain line items.
• Other duties as assigned by the E-Billing Supervisor.

Skills and Requirements

• Associates Degree with emphasis in business or accounting, or equivalent work experience, required.
• Prior experience with legal billing or other accounting functions.
• 2 or more years of experience in a law firm or other professional service environment.
• Familiarity with Elite 3E, Elite Enterprise or Aderant financial systems, in addition to eBillingHub or BillBlast, and major vendor sites such as Tymetrix360 (T360), Legal Tracker, Collaborati, and CounselLink.
• Flexibility to work overtime and weekends, if needed.
• Demonstrated proficiency with Microsoft Office, especially Excel and Word.
• Ability to organize and prioritize workload.
• Excellent communication skills, both written and verbal.

Why should you work at Buchanan?

Buchanan offers an outstanding benefits package that includes:

• Competitive Salaries
• Generous Paid Time Off, Including a Floating Holiday
• Paid Holidays
• WorkWell Wellness Program
• Paid Parental Leave
• Caregiving Assistance Through BrightHorizons (child, elder and pet care!)
• Access to Firm-wide Emergency Assistance Fund
• Insurance - Medical, Dental, and Vision
• 401K and Retirement Savings Program

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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