Accounts Payable Specialist

Job Description

Job Description

As a trusted provider of truck bodies and fleet solutions, we understand that operational success begins with strong financial processes. We are seeking an Accounts Payable Specialist to join our accounting team and support the efficient management of vendor invoices, payments, and account reconciliations. The ideal candidate will bring strong attention to detail, excellent organizational skills, and a commitment to accuracy in a deadline-driven manufacturing environment.

Qualifications:

2+ years of experience in full-cycle accounts payable

Ability to process 200+ invoices weekly

Experience with 3-way matching

Prior knowledge in ERP systems

Job Description:

This role focuses on full-cycle accounts payable, including processing a high volume of invoices, maintaining accurate vendor records, and ensuring timely payments to vendors and employees. The Accounts Payable Specialist works closely with a small finance team to support daily operations, improve payment processes, and uphold strong internal controls in a fast-paced, industrial office environment.

Responsibilities include:

• Process a high volume of invoices each week, including purchase order invoices, and ensure accurate and timely entry into the ERP system and Excel.
• Manage the full accounts payable cycle from invoice receipt and verification through to payment, including matching purchase orders, invoices, and receipts (three-way matching).
• Maintain precise and up-to-date records of all vendor payments, purchase orders, invoices, and statements.
• Monitor and ensure tax-related liabilities associated with payables are paid on time.
• Research, review, and approve new vendors and set up new vendor accounts in the accounting system.
• Collaborate with all facilities to resolve accounts payable issues and discrepancies promptly.
• Verify vendor accounts by reconciling monthly statements and related transactions, and follow up on any variances.
• Reconcile processed work by verifying entries and comparing system reports to ensure balances are accurate.
• Maintain historical accounts payable records in an organized and accessible manner.
• Support employee reimbursement by verifying expense reports and preparing paychecks or payments as needed.
• Schedule and process payments to vendors, ensuring payments are issued on time and that outstanding credits are appropriately applied.
• Respond promptly and professionally to vendor inquiries regarding payments, statements, and account status.
• Handle reward program verification, uploads, and updates related to accounts payable activities.
• Assist with accounts related to telephone and internet services, including reviewing invoices and ensuring timely payment.
• Continuously identify and implement improvements to the payment and invoice processing workflow.
• On the first day, review invoices and enter data into Excel and the ERP system (Business Central) under guidance.
• Support the accounts payable specialist and overall team in meeting the goal of processing approximately 600 invoices per week across the team.

This is a Contract to Hire position based out of Brea, CA.

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Brea,CA.

This position is anticipated to close on Aug 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.