Office Manager (Part Time)

Job Description

Insight Global is seeking a reliable, detail-oriented Office Manager to oversee day-to-day operations of our govtech client's New York City office. This on-site role requires 4 hours each weekday and is responsible for maintaining a well-stocked, organized, and fully functional workplace, including kitchen and supply management, package handling, vendor coordination, and event readiness.

Hours for this role will be 8 am - 12 pm, Monday-Friday.

This is a 3-month contract that may become a permanent position.

Required Skills & Experience:

- Prior experience in office management, administration, hospitality, or facilities

- Highly organized and self-directed, with the ability to anticipate needs proactively

- Proficiency with Slack or MS Teams (Slack preferred), Google Workspace, and online procurement - Dependable, with consistent on-site availability during scheduled hours

- Ability to lift up to 25 pounds (catering deliveries, supply orders)

Responsibilities Include:

Events and Team

- Prepare the office for events and visitors, including setup, catering, AV, and materials, and restore the space afterward

- Coordinate team lunches, celebrations, and team-building events

- Support new-hire onboarding by preparing workstations, arranging building access, and assembling welcome materials

Kitchen and Supplies

- Maintain inventory of kitchen and office supplies, including beverages, snacks, and coffee, and reorder proactively based on usage

- Procure additional items as requested by the team, manage spend against a monthly budget, and reconcile receipts on the company card

- Prepare and maintain coffee service throughout the day

Packages and Mail

- Receive, log, and distribute incoming packages and mail

- Coordinate outgoing shipments, including FedEx and UPS pickups and returns Office Upkeep

- Maintain clean, organized, and fully prepared common areas, kitchen, and meeting rooms

- Manage office vendors, including supplies, cleaning, and maintenance

- Serve as the primary liaison with building management on access and maintenance requests

- Ensure the office complies with health and safety standards and emergency procedures

- Monitor office technology (conference room displays, printer paper and toner), escalate issues to IT, and coordinate equipment drop-offs and pickups

- Maintain office records, including an equipment inventory (monitors, chairs, docks) and an office guide covering Wi-Fi access, guest policy, building rules, and vendor contacts

- Identify and recommend improvements to the office environment based on team feedback

- Support ad hoc administrative and operational requests as needed