Executive Assistant

Job Summary Assist and provide comprehensive support to President and Vice-President - Sales and Supply Chain, serving as liaison to departmental executives and other Global Support Center departments. Primary Responsibilities Provide high-level calendar management and record meeting minutes. Prioritize inquiries and requests while troubleshooting conflicts; make judgement and recommendations to ensure smooth day-to-day engagements. Develop itineraries and agendas, including scheduling flights, arranging ground transportation and booking accommodations for President, Vice President – Sales and Supply Chain, members of Senior International Leadership and other company guests. Generate special projects assigned by President such as compiling weekly IFG updates to include financial numbers, milestones, challenges and actions to be shared with the President of Latin America, Caribbean Export. Arrange and support important meetings and events, including social events for Sales department/All Associates. Support all sales events and customer visits including tradeshows and internal event travel and entertainment management. Produce and distribute daily and weekly reports such as weekly active inventory, daily sales numbers and weekly margins to Sales team, Sister Companies, and all associates. Participate and report on sales meetings with action plans and follow-up to ensure actions are completed. Support the execution of customer facing programs such as customer appreciation month and new customer onboarding. Other duties as assigned. Education Required HSD Education Preferred Bachelor’s degree Experience Required 4 years’ executive administrative and/or office experience Experience Preferred Previous executive level support Technical Skills & Abilities Must be able to type proficiently and be proficient with Microsoft Office programs (Excel, Word, and Outlook). Advanced Excel skills highly preferred. Previous experience with Concur and managing expense reports highly preferred. Must be able to work with minimal supervision and be self‑motivated. Strong ability to prioritize and work on multiple projects under high stress environment. Ability to adapt to continually changing priorities. Strong planning and organizing skills, follow up and high attention to detail. Strong communication skills. Fast learner. Problem solver. Language Requirements English required, Bilingual in Spanish preferred Physical Demands Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. Work is sedentary in nature. Travel Requirements 5% travel Work Environment Office environment #J-18808-Ljbffr