Office Administrator
$25 per hourBeacon Hill Staffing Group
Our client, a nonprofit organization supporting campus-based student life, is seeking an Office Administrator to join its collaborative team in Waltham, MA. This onsite, 3-6 month contract opportunity offers $25/hour and has the potential to become permanent. The schedule will begin at 10-15 hours per week through early August, increasing to 30-35 hours per week thereafter, with a Monday-Friday schedule. Qualified and interested candidates are encouraged to apply today for immediate consideration. Job Responsibilities Monitor and respond to emails, phone calls, social media messages, and other inbound communications Serve as the first point of contact for students, alumni, visitors, and prospective participants Assist with event registration, participant tracking, and administrative coordination for major programs Process invoices, reimbursements, and other financial documentation Maintain shared and programmatic calendars Attend weekly staff and planning meetings Support leadership with travel arrangements, expense reports, supply ordering, room reservations, meeting coordination, and database updates Candidate Qualifications Strong written and verbal communication skills Friendly, professional, and customer-service-oriented approach Prior administrative or office support experience preferred Proficiency with Google Workspace (Docs, Sheets, Calendar, Slides, etc.) Excellent organizational skills and attention to detail Ability to manage multiple priorities and work independently Experience with Canva is a plus Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
$20 per hour
...confidence. The energy of the camp is lively, playful and warm, as both campers and staff develop lifelong friendships. Our Office Administrator manages the camp office and family communications throughout the summer. JCC Greater Boston offers free bus service...SuggestedHourly payWork experience placementSummer workSeasonal workWork at officeMonday to FridayJCC Greater Boston
Newton, MA4 days ago$20 per hour
...campers in drama, art, science, sports, swimming and more, helping them build self‑confidence and lasting friendships. The Office Administrator manages the camp office and family communications throughout the summer. Primary Responsibilities Work with camp staff to manage...SuggestedHourly paySummer workSeasonal workWork at officeMonday to FridayJCC Greater Boston
Newton, MA2 days ago- ...Location : CHA Somerville Campus Category : Registered Nurse Department : GI Administration Job Type : PT20Plus HPW Union Name : MNA Somerville Shift: 0800-1630 Hours/Week: 24.00 CHA Perioperative Services consists of Orthopedics, General Surgery,...SuggestedWork experience placementLocal areaWork from homeShift work
Cambridge Health Alliance
Somerville, MA-26 $22 - $27 per hour
...Office Administrator Opportunity We're looking for a reliable, personable Office Administrator to be the welcoming face of Hatch. Reporting to office leadership, you'll keep our front office running smoothly and make sure every visitor, caller, and employee feels looked...SuggestedHourly payFull timeFor contractorsSeasonal workWork at officeMonday to FridayHatch
Plainville, MA4 days ago- ...Job Title Office Administrator/Event Planner Job Description A well-established hospitality and event services organization is seeking an Office Administrator/Event Planner to support daily operations in a fast-paced, client-focused environment. This role reports...SuggestedWork at officeMonday to Friday
Roessel Joy
Hyde Park, MA4 days ago - ...Office Administrator Chesapeake, VA A well-established HVAC and plumbing service company is seeking a detail-oriented Office Administrator to support daily operations and scheduling. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating...Full timeWork at officeLocal area
Blue Castle Agency
Boston, MA23 hours ago - ...Microsoft 365 Administrator / O365 Systems Administrator We are seeking a skilled Microsoft 365 Administrator / O365 Systems Administrator to manage and optimize our Microsoft 365 (M365) environment. The ideal candidate will have deep expertise in Microsoft 365 applications...Work at office
Massachusetts Clean Energy Center
Boston, MA23 hours ago $38 - $45 per hour
...Office Administrator RA Capital Management is seeking a highly organized, proactive, and service-oriented Office Administrator to serve as the first point of contact for our Boston (Back Bay) office. This individual plays a critical role in creating an exceptional...Hourly payWork experience placementSummer holidayWork at officeMonday to FridayFlexible hoursRA Capital Management
Boston, MA1 day ago- ...Hybrid/Other Job Type : Full Time Network(s) : Finance, HR, & Administration DESCRIPTION DEPARTMENT : Administration REPORTS TO : Senior Director... ...SUPERVISES : N/A LOCATION : Greater Boson Area Overview The Office Administrator is a key support position with an impact on the...Full timeCasual workSeasonal workLive inWork at officeRemote workMonday to FridayAfternoon shift
National Opera Center
Boston, MA3 days ago $35 - $45 per hour
...Company Overview A multi-stage investment manager focused on healthcare and life sciences is seeking an Office Administrator for their Boston office. This role is pivotal in ensuring seamless office operations and delivering an exceptional workplace experience. Job Responsibilities...Work experience placementWork at officeLanding Point
Boston, MA23 hours ago$50 - $53 per hour
...needed to join a leading Engineering and Construction firm. Schedulers can work from the Conshohocken PA, Wallignford CT or Newton MA offices with occasional travel to field sites. In this role you will support large utility construction projects. Ideal candidates will...Hourly payContract workTemporary workWork experience placementRandstad
Newton Center, MA1 day ago$50 - $53 per hour
...needed to join a leading Engineering and Construction firm. Schedulers can work from the Conshohocken PA, Wallingford CT or Newton MA offices with occasional travel to field sites. In this role you will support large utility construction projects. Ideal candidates will...Hourly payContract workRandstad
Newton Center, MA3 days ago- Position Summary The Office Admin ’s focus is on organization of documents and workstation , attention to detail s written or typed... ...office. Schedule: Monday-Friday 7am-3pm Responsibilities Provide administrative support to the recruitment team, including managing calendars,...Work at officeMonday to Friday
- The Planner/Scheduler is responsible for planning, coordination, and control of all maintenance and operational work execution across East Hanover and associated sites. This role owns CMMS planning outputs, including work order prioritization, backlo
ABM Industries
Cambridge, MA3 days ago - ...firm based in Connecticut, is expanding its Needham, MA team and seeking an enthusiastic client focused candidate to provide office administration locally. If working in a fast paced professional environment excites you, we want to speak with you! We have the tools and...Work at officeFlexible hours
- We are seeking an Office Administrator to help manage Administration, Facilities, Procurement, and Business Operations in a growing company, ensuring continuity in daily office functions. This is an in‑office position in Boston, MA Candidate must be a self‑starter, organized...Full timeWork at officeFlexible hours
$26 - $28 per hour
Office Administrator We are currently seeking candidates for an Office Administrator opportunity at a highly successful telecommunication company located in Boston, MA. The Office Administrator will be responsible for supporting office operations including managing reception...Contract workWork at officeRemote work2 days per week$52.5k - $65.4k
Global Administration Office Services Administrator Job ID: 110031 ~ Boston Apply NowApply Later Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver...Hourly payApprenticeshipWork at officeMonday to FridayMcKinsey & Company
Boston, MA2 days ago$100k - $140k
About Us: Consertus is a global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more ...Full timeFor subcontractorWorldwideConsertus, Inc.
Cambridge, MA3 days ago$49.36k - $66.44k
...scheduling of procedure-based cases, communicating with surgical offices, specialty clinics and clinical staff on a daily basis, and... ...excellent customer service to clinical staff, surgeons, and administrative counterparts.Perform occasional maintenance of Epic...Full timeWork at officeMonday to Friday- ...Cambridge, Massachusetts. This role involves coordinating and scheduling cases while ensuring excellent communication with surgical offices and clinical staff. The ideal candidate will possess strong organizational skills, a high school diploma, and at least two years of...
- A creative production company is seeking a reliable Office Assistant / Accounting Clerk to support daily administrative and accounting operations. This role includes general office support along with duties in accounts payable, accounts receivable, and recordkeeping. The...Work at officeRemote work
Colorfast
Cambridge, MA23 hours ago - ...MA is seeking a Full-time Scheduling Coordinator to manage surgical and procedural case scheduling. You will liaise with surgical offices, admitting, anesthesia and nursing to optimize patient flow and OR efficiency. The role requires at least a high school diploma with...Full time
$23 per hour
...environment. Located in the Fenway area of Boston, you will serve as the primary administrative support resource, facilitating daily operations and acting as the first point of contact for the Dean’s Office. Pay for this role is $23/hour Key Responsibilities Manage the Dean’s...Work at office$18 - $21 per hour
...discounts ~ Flexible schedule ~ Free food & snacks ~ Home office stipend ~ Opportunity for advancement ~ Training &... ...industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding...Hourly payPart timeWork at officeWork from homeHome officeFlexible hoursDay shiftConserva Irrigation
Stoughton, MA5 hours ago- A leading mobility solutions company is seeking an Office Administrator to manage operations at their Bellingham headquarters. The role involves handling mail, visitor management, office supply inventory, and providing administrative support to senior leadership. Ideal...Work at office
$52.5k - $65.4k
...challenges? You've come to the right place. You’ll work in our Boston office as part of the Office Services department. The department... ...event planning. You will provide responsive, high‑quality administrative assistance with a variety of office services tasks. Your...ApprenticeshipWork at office- ...~ Knowledge of customer service principles and practices ~ Knowledge of administration and clerical processes. Technical Skills: Excellent computer skills inclusive of Microsoft Office and Salesforce with prior experience in medical scheduling software Knowledge...Full timeWork at officeMonday to FridayFlexible hours
Boston IVF
Waltham, MA12 days ago - ...maintaining Workday records. The role requires exceptional attention to detail, strong communication skills, and experience in an administrative or HR position. Draper offers a supportive work environment with opportunities for work-life balance and employee clubs. #J-18...
$24 - $40.8 per hour
...This role will be hybrid with 3 days a week in the Cambridge office. Job Description Duties/Responsibilities Coordinate and schedule... ...Ensure a consistently positive candidate experience. Support administrative aspects of the interview process, including calendar...Local area3 days per week
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