Administrative Assistant

Client Overview:

A mid-sized firm with national presence is looking to bring on an Administrative Assistant . The organization offers a high-performing environment, an innovative team, and strong employee perks.

Salary/Hourly Rate:

$65k - $70k

Position Overview:

The Administrative Assistant will provide comprehensive administrative support to executives and office staff, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will be highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced environment. Must be legally authorized to work in the United States.

Responsibilities of the Administrative Assistant:

• Oversee calendars, schedule meetings, prepare conference rooms, and maintain timelines to ensure efficient operations.
• Book domestic and international travel and coordinate meeting logistics for executive-level Board of Directors.
• Manage inventory for office supplies and distribution of shipping items.
• Manage event details for off-site meetings and proactively identify and resolve scheduling conflicts.
• Process and reconcile expense reports using Concur to ensure timely and accurate submissions.
• Serve as a primary point of contact for internal teams and external partners, maintaining professionalism at all times.
• Assist with general office operations and provide support for ad hoc projects as needed.

Required Experience/Skills for the Administrative Assistant:

• Ability to work effectively with high-level executives while maintaining professionalism and discretion.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Experience handling confidential information with integrity.
• Ability to adapt quickly to changing priorities in a fast-paced environment.

Preferred Experience/Skills for the Administrative Assistant:

• At least 1 year of administrative experience, including booking travel and managing calendars.
• Experience supporting executive-level leadership.
• Strong problem-solving skills and ability to anticipate needs.
• Knowledge of event coordination and logistics planning.
• Ability to work independently and as part of a team.

Education Requirements:

• Bachelor’s degree preferred.
• Equivalent combination of education and experience will be considered.
• Coursework or certification in Business Administration or Office Management is a plus.

Benefits:

• Medical, dental, and vision benefits, if eligible under the ACA.
• Time off in accordance with local paid sick time laws.
• Paid holidays, where applicable.
• 401(k) retirement plan, where applicable.
• Life insurance coverage, where applicable.
• Disability coverage, where applicable.
• Employee assistance program, where applicable.
• Overtime opportunities, where applicable.
• Shift differentials, where applicable.
• Bonus opportunities, where applicable.
• Commission opportunities, where applicable.
• Additional incentive compensation programs, where applicable.

Job Wrapping ID: #LI-AJ3