Administrative Specialist

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9/24/2026 (11:59 PM ET)

2604899

Administrative Specialist

Pay Grade12

Salary

$35,712.48 - $53,568.48 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Cabinet for Health & Family Services | Dept for Community Based Services

Location

275 E Main Street, 3E-F
Frankfort, KY 40621 USA

Description

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify thetelecommuting arrangement at any time.

The Division of Finance and Administration, Fiduciary Management Branch provides the Division of Guardianshipwith the assistance, support, and operations to provide for the fiscal responsibilities of those appointed toCHFS as requiring a guardian and conservator. The Fiduciary Management Branch tracks the financial resources ofthe individuals under guardianship, makes payments for living expenses and personal needs and provides reportsto the courts and other agencies regarding the income and expenditures of the individuals. The departmentworks with a very diverse population, community resources, the court system, community partners, and familymembers of individuals appointed to guardianship and other Cabinet and department staff in a collaborativerelationship. The Department is looking for an individual with the passion to help others.

To be a successful staff member in the Fiduciary Management Branch, candidates should be professional, polite,and able to work with a diverse population and deal with difficult situations in a calm, respectful manner.They should be responsive, willing to meet each challenge directly and able to ask for assistance or guidancewhen needed. The successful candidate must be comfortable with computers, excel at both verbal and writtencommunications, and have the drive to meet the needs of those we serve.

For more information on the Department for Community Based Services, please visit our website at:

Responsibilities and Duties include but are not limited to:

• Reviews, compiles, and prepares records and reports of employers for working individuals under guardianship. Collects employer information for those individuals, and maintain the information on the KYGFIS database in order to meet all requirements of the position. Manages and monitors missing wage deposits.
• Collects, maintains, and organizes wage stubs for all wage checks received via mail. Works with employers to change paper wage checks to ACH deposits.
• Collects, maintains, and organizes login information for all wage stubs needed for wages received via ACH.
• Maintains knowledge of federal and state laws, regulations, and policy.
• Works in coordination with other staff as needed for SSA recertifications that require wage stub reporting.
• Reports wages for all individuals under state guardianship that are employed monthly per SSA and internal guidelines.
• Staff meeting attendance.
• Other duties as assigned.

The preferred skills include but are not limited to:

• Excellent verbal and written communication skills.
• Excellent computer skills.
• Ability to plan and establish priorities.
• Attention to detail being thorough and accurate in completing tasks.
• Ability to work cooperatively as part of a team.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

The Cabinet for Health and Family Services (CHFS) also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at View phone number on click.appcast.io or

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Stephanie Kidwell at View email address on click.appcast.io or View phone number on click.appcast.io.

An Equal Opportunity Employer M/F/D