Payroll Specialist II

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm®, we are challenging the construction industry's assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation's largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Our Benefits
Balfour Beatty offers employees a comprehensive compensation and benefit package:
Medical, Dental, Vision and Life Insurance
Health Savings Account
401(k) with company match
Paid time off
Tuition Assistance
Employee Referral Bonus
And more!

Summary

Balfour Beatty is seeking a Payroll Specialist II to join our team in Dallas, TX. This is a hybrid position (3 days in the office, 2 from home).

The Payroll Specialist II accurately processes payroll, garnishments, employment verifications, and unemployment information requests. This individual also ensures compliance with federal, state, and local regulations, prevailing wage requirements, and union contracts in addition to company policies, procedures, and internal controls. This position requires the ability to multi-task and to be highly detail oriented due to strict time constraints, high transaction volume, and working in a service bureau setting.

Essential Functions

• Review/audit all timesheet entries ensuring accuracy and compliance. Communicate any timsheet deficiencies to the appropriate employee and/or manager and ensure timesheet is properly corrected.
• Review, calculate, complete, and/or balance time entry from timesheets, New Hire/Rehire forms, Miscellaneous Change forms, Termination forms, and/or Dayforce.
• Accurately calculate and complete entry for additional compensation payments such as COLAs, per diems, expense reimbursements, and bonuses.
• Accurately calculate and complete entry for deduction and benefit one-time-overrides such as health and welfare deductions, auto allowances, and company vehicle benefits.
• Accurately calculate and complete entry for labor reclassifications (historical timesheet corrections).
• Calculate and complete entry for all payments related to short term disability, paid parental leave, military leave, and FMLA ensuring entitlement balances are maintained/utilized accurately.
• Maintain accurate spreadsheets for balancing of staff payroll cycles.
• Process regular and off cycle payroll cycles ensuring correctness and compliance while meeting all required deadlines.
• Distribute live checks.
• Complete assigned payroll reports by the due date ensuring accuracy of the data.
• Complete all processes for new hire reporting.
• Complete all processes for garnishments with the exception of payment remittance.
• Complete processes required for Office of Child Support's Electronic Income Withholding Order (e-IWO) compliance.
• Respond to all requests for payroll information within four (4) business days of receipt. If request cannot be completed within four (4) business days, work with customer to determine a mutually acceptable date for request completion.
• Respond to all requests for employment verification including workers compensation wage verifications within four (4) business days of receipt.\
• Respond to all requests for unemployment information by the specified deadline provided by the state unemployment authority.
• Maintain an organized filing system ensuring all documentation is filed within one week of completion of the cycle.
• Provide excellent customer service.

Promote Customer Relations

• Builds effective relationships with project teams, functional departments, customers, vendors, and user groups that reflect and support company core values and meets or exceeds the customer's expectations.
• Actively participates in industry, client, and community relations to enhance company image.

Culture, Leadership and Employee Development

• Promotes our Creed. Communicates our vision and purpose through Service, Talent & Choices.
• Serves as a role model and promotes professional behavior.
• Participates in personal career development through training, participates in software training and seminars as applicable for this position.

Embrace key BB-wide initiatives, like Zero Harm, Sustainability, and core Values, and does one's part to demonstrate relentless behaviors and embeds them into our culture.

Performs other related duties as assigned

Working Conditions

Majority of work is completed in an office setting with intermittent sitting, standing and walking. Periodic travel required.

Education, Experience, and Knowledge

• High School Diploma or equivalent
• A minimum of three (3) years of "in house" payroll experience including time entry and payroll payment processing; ; union and prevailing wage payroll experience a plus
• Strong knowledge of payroll related work processes and best practices
• Strong computer skills in word processing and spreadsheet software. Demonstrates proficiency using a personal computer (PC), company communication tools (e.g. email, internet), and Microsoft products (e.g., Word, Excel, Outlook, Teams)
• Fundamental Payroll Certification (FPC) preferred
• JD Edwards experience a plus
• Dayforce experience preferred
• Ability to meet strict daily, weekly, monthly, and quarterly deadlines
• Strong verbal and written communication skills
• Excellent multi-tasking capabilities while maintaining organization and meticulous attention to detail
• Ability to maintain strict confidentiality
• Excellent customer service skills

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.