Administrative Assistant II

Administrative Assistant

Location: This position is located off-campus at the Howard County Extension Office in Ellicott City, MD.

Under general supervision, provides moderately complex administrative support to Howard County UME office and the County Extension Director. As this positions provides direct support to the 4-H program and faculty, the administrative assistant under general supervision, provides moderately complex administrative support to the 4-H faculty and staff in areas of database support, newsletter development, ordering supplies, organizing and preparing teaching materials, social media and web-site development, registration processing and other duties as assigned. Additionally, will be responsible for knowledge and understanding of the financial systems to monitor 4-H program funds.

Responsibilities:

• Answer phones for educators and staff. Respond to public inquiries both on the telephone and walk-ins. Provide general support to faculty and staff and the County Extension Director.
• Supports production and tracking of 4-H statewide processes and requirements to include the volunteer management system and volunteer correspondence.
• Prepares correspondence, newsletters, forms, reports, signs, press releases, flyers, brochures, PowerPoint presentations, etc.
• Provides significant support for the fair, 4-H camps, and other 4-H county activities to include scheduling and coordination of meeting spaces for internal and external partnerships.
• Manage and maintain program supplies, files related fiscal duties, and registration databases.

Preferences:

• Working knowledge about 4-H
• Ability to plan and carry out details of projects with general instruction
• Capability to plan and organize multiple assignments under specific time constraints.
• Ability to communicate effectively, both orally and in writing
• Knowledge and proficient use of computer technology
• Personal transportation and valid driver's license required

This position is subject to a Criminal History Record Check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.

Candidate must be eligible to work in the United States at the time of hiring. The department will not provide sponsorship for work-visa requirements.

Required Application Materials: NA

Physical Demands:

A part of this position's responsibilities could be to transport materials to and from teaching/program locations, including loading and unloading the vehicle. Set-up and tear-down of event spaces may be necessary.-Transporting and lifting equipment up to 30 pounds-Visual Acuity - for driving and working with computers

Licenses/ Certifications: N/A

Best Consideration Date: N/A

Posting Close Date: 08/07/2026

Open Until Filled: No

EDUCATION: High School Diploma or GED

EXPERIENCE: 3 years experience providing administrative support.

OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.

General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.