Executive Assistant

Executive AssistantYou'll be the right hand to a CEO who moves fast and expects the same. You'll manage everything from daily operations and strategic scheduling to personal errands and hands-on execution when needed at the CEO's residence. Your mission: keep the CEO operating at peak performance — in business and in life.You'll need to be equally comfortable managing high-level business priorities and handling personal logistics with discretion and precision.Job DescriptionWhat You'll DoManage complex calendars, meetings, travel, and communications across multiple ventures and time zonesHandle calls and correspondence with professionalism and confidence — you're representing the CEO's brand and energyServe as the gatekeeper: filter, prioritize, and route information to keep things moving efficientlyCoordinate with internal teams, vendors, and business partners to ensure deliverables are executed on timeManage and track follow-ups, commitments, and strategic tasks — nothing slips through the cracksSupport personal responsibilities: scheduling, errands, and general logistics as directedWork primarily from the Downtown Orlando office, with flexibility to work from the CEO's residence occasionally when requiredAnticipate needs — from preparing materials to pre-empting scheduling conflicts — and solve problems before they're problemsUse modern tools to drive productivity and communication, including Slack, Zoom, Fireflies, GoHighLevel, and Microsoft OutlookWho You AreDriven: You operate with urgency, focus, and ownership. You don't wait to be told twice.Tech-Savvy: You're confident using digital platforms like Slack, Zoom, GoHighLevel, and ChatGPT to stay organized and efficient.Polished Communicator: Whether over the phone, email, or in person, you're confident, clear, and persuasive.Detail-Oriented: You notice what others miss and stay two steps ahead.Thick-Skinned: You can handle direct feedback, tight deadlines, and shifting priorities without losing composure.Trustworthy: You'll be managing sensitive information and personal affairs — discretion is non-negotiable.Adaptable: You can move seamlessly from coordinating a high-level meeting to ensuring follow-through on personal logistics.Business-Minded: Former real estate professionals often thrive here — you understand deal flow, client management, and how to make things happen.QualificationsMinimum 3 years of experience as an Executive or Personal Assistant supporting a high-level executiveProven ability to manage complex schedules, priorities, and workflowsStrong communication skills — verbal and writtenExperience using Slack, Zoom, GoHighLevel, Fireflies, and Microsoft OutlookReliable transportation and flexibility to support offsite needs when requiredAvailability beyond traditional hours when business demands it — this role supports an executive who doesn't clock out at 5 PMAdditional InformationCompensation & BenefitsCompetitive salary commensurate with experiencePerformance-based bonusesModern Downtown Orlando office environmentGrowth potential across multiple ventures within Quest Management ServicesPhysical RequirementsMUST be able to verbally speak without accommodations – face to face, through landline, through PC phone and/or other means required to perform job duties.MUST be able to view computer screens for the duration of your work shift.Continuous sitting throughout the work shift - we offer stand / sit desks in our officeRepetitive movements of hands, fingers and arms for typing and/or writing during work shiftMust be able to work standard office equipment: computers, fax machines, copiers, printers, telephones, etc.Frequent bends, kneels and crouchesMust be able to read small printStooping and bending to files, supplies, mobility to complete tasksFrequently lifts, carries or otherwise move and position objects weighing 10-20lbsAbility to reach with hands and armsMust be able to handle stressWork requires hand dexterity for office machine operationPerformance MandatesClient communication returned within 24 hoursInternal organizational communication returned within 2 hoursAttendance and participation in area, client and organizational meetingsTimely completion of all required and staff development elective education coursesThe constant ability to remain professional and respectful in all internal and external communicationOther position related duties as identified by leadership