People & Office Operations Coordinator

Job Description

Job Description

People & Office Operations Coordinator

Reports To: Senior HR Specialist

Location: North Bethesda, MD (Hybrid – Heavier Weighted Onsite Days)

Compensation: $45,000-$60,000

About ROSE

ROSE is a Finance as a Service (FaaS) leader, supporting a company's back office by harmonizing People, Process, Technology, Organization, and Data to empower our clients to become accomplished leaders. We achieve this by providing financial clarity and eliminating complexity through Easby®, a system of engagement built on enterprise-grade, hyper-automation technology that manages finance, accounting, and tax activities, converts data into information, and supports a team of experienced professionals to enhance a company's success by improving financial performance.

Position Summary

Rose Financial Solutions (ROSE®) is seeking an Office Coordinator to support on-site office administration, recruiting activity, and new hire onboarding. The ideal candidate is a highly organized, detail-oriented professional who thrives on keeping the ROSE office running smoothly day to day while supporting the recruiting process through sourcing, screening, and scheduling. This person is resourceful and self-sufficient, proactively researching and working through issues before escalating. This role reports to the Senior HR Specialist and serves as the primary point of execution for recruiting support, onboarding, and office operations.

Key Responsibilities

Office Administration

• Retrieve, sort, and scan incoming mail; answer and route calls received on the main office line.
• Maintain office and kitchen inventory, including placing snack orders and stocking supplies.
• Coordinate meetings, events, and catering as needed.
• Own facilities logistics, including booking conference rooms and submitting building maintenance requests.
• Serve as the on-site point of contact for office vendors and facilities needs.

Recruiting Support

• Source and screen candidates for open roles in partnership with hiring managers and the Senior HR Specialist.
• Coordinate and schedule interviews across leadership calendars, and manage candidate communications and feedback collection.
• Send and collect pre-employment documents, coordinate computer/skills testing, and conduct reference checks.

Onboarding

• Own new hire onboarding from offer acceptance through the first 90 days, including paperwork, systems access coordination, and scheduled check-ins.
• Maintain onboarding checklists to ensure a consistent, complete new hire experience.

General Support

• Partner with the Senior HR Specialist to ensure a smooth transition from candidate to new hire.
• Support ad hoc tasks needed for the functions of HR and office administration.

Qualifications

• Bachelor's degree in Human Resources or a related field preferred.
• Strong communication and interpersonal skills, with the ability to represent ROSE professionally to candidates, vendors, and visitors.
• Strong organizational skills and demonstrated attention to detail.
• Ability to manage competing priorities and effectively schedule across leadership calendars.
• Comfortable managing on-site office responsibilities in addition to recruiting support duties.
• Resourceful and self-directed, with a track record of researching and troubleshooting issues independently before seeking guidance.

What You'll Get with ROSE

ROSE is passionate about serving our clients and is dedicated to being a great place to work. Our professional work environment involves working alongside the best and the brightest professionals, competitive compensation, and long-term growth opportunities. ROSE also offers a comprehensive benefits package including health insurance subsidies up to 80%, Work + Life Fit options, 401(k) with company match, and educational reimbursements.

ROSE is an Equal Opportunity Employer. ROSE will not tolerate discrimination against any employee or applicants on any legally-recognized basis including, but not limited to: age; ancestry; childbirth or related medical condition; citizenship; color; creed; familial status; genetic information; height; weight; marital status; national origin; physical or mental disability or handicap; pregnancy; race; religion; sex; sexual orientation; uniform service member status or veteran status.

Third-party resume submissions are not accepted. Any resume submitted will be considered the property of ROSE, and ROSE will not be held liable to pay a placement fee.