Secretary III

Administrative Assistant

Pay Grade: 760 Work Days: 226 Min Daily: $20.79 min hour Primary Purpose: Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services.

Qualifications:

Education/Certification: High school diploma or equivalent

Special Knowledge/Skills:

Excellent organizational skills

Excellent computer skills in keyboarding, word processing, spreadsheets and file maintenance

Excellent interpersonal and communication skills, both written and verbal

Ability to work on several tasks at the same time

Basic math skills

Based on department needs, may be required to maintain a valid Texas drivers' license

Experience: Three years of clerical experience, preferably in a public education environment

Major Responsibilities and Duties:

Communicate clearly and interact with all people in a courteous, respectful and positive manner

Prepare correspondence, forms, reports, etc. for the department head and other department staff members using a computer

Assist in compiling information for preparing various reports for the department

Receive incoming calls, take reliable messages, and route to all appropriate staff

Receive, sort, and distribute mail and other documents to other department staff members

Assist in acquiring department supplies

Maintain departmental files

Maintain confidentiality of information

Perform routine bookkeeping tasks, including simple math operations, for the department

Keep informed and comply with all state and district policies and regulations concerning primary job functions

Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor

Follow attendance policy as assigned by supervisor

Perform other functions that may be assigned by the Administration and/or supervisor

Equipment Used: Uses computer, printer, copier, calculator, and fax

Working Conditions:

Mental Demands: Reading; ability to perform basic math; ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stress

Physical Demands/Environmental Factors: Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds