Document Specialist

Job Description

Job Description

Assist attorneys, case managers and paralegals with reception, document control and various clerical and computer operations.

• Answers overflow telephone calls
• Provides front desk coverage
• Serves as backup to the Intake department when necessary
• Scans and categorizes all documents in SmartAdvocate according to firm standards
• Retains mail for a designated holding period and shreds thereafter
• Ensures mail is delivered to the post office before the last pickup
• Maintains office supply inventory
• Assists with overflow translation projects
• Performs other assigned responsibilities
• Organizes and maintains the file/supply room
• Generates SmartAdvocate reports
• Prepares discovery shells
• Responds to objections to subpoenas

Skills & Qualifications

• High School Diploma or equivalent required; College Degree preferred
• Minimum of 1 year of experience in an office, preferably handling large volumes of documents
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Adobe Acrobat (Required)
• Must have a valid Driver’s License with a satisfactory driving record and be able to meet the physical demands of the position, including sitting for extended periods, typing, occasional lifting (up to 25–30 lbs), and walking
• Bilingual (English/Spanish) required

Since founding the firm in 1996, the principal, board-certified in civil trials by the NBTA, and, a member of ABOTA, has developed the firm's sterling reputation, by applying the rule of CER: Client first, Education for all, and, Rewards shared.

Company Description

Since founding the firm in 1996, the principal, board-certified in civil trials by the NBTA, and, a member of ABOTA, has developed the firm's sterling reputation, by applying the rule of CER: Client first, Education for all, and, Rewards shared.