Executive Assistant

Job Description

Job Description

EXECUTIVE ASSISTANT – OFFICE OF POLICE OVERSIGHT

BE THE ORGANIZATIONAL FORCE BEHIND EXECUTIVE-LEVEL OPERATIONS

Are you an experienced Executive Assistant who thrives in a high-accountability environment where discretion, organization, and sound judgment matter? CornerStone Staffing is seeking a polished and resourceful Executive Assistant to support senior leadership within the Office of Police Oversight. If you're confident managing executive priorities, sensitive information, complex schedules, and high-level administrative projects with minimal supervision, this is an opportunity to put your expertise to work in a highly visible role.

LOCATION
Dallas, TX 75201 | Onsite

COMPENSATION & SCHEDULE
• $25.00/hour
• Monday–Friday, 8:00 AM–5:00 PM
• Onsite

ROLE IMPACT
The Executive Assistant provides senior-level administrative support to the Director and executive staff while helping coordinate the day-to-day operations of the office. Success requires exceptional judgment, confidentiality, initiative, and the ability to independently manage competing priorities while keeping leadership organized, informed, and prepared.

KEY RESPONSIBILITIES
• Manage executive calendars, meetings, appointments, deadlines, and scheduling logistics
• Prepare correspondence, reports, presentations, briefing materials, and executive documents
• Serve as a point of contact between executives, employees, external organizations, businesses, and law enforcement agencies
• Conduct research, gather supporting materials, and prepare reports and correspondence for leadership
• Support hiring and personnel processes, including requisitions, documentation, interviews, and personnel actions
• Coordinate office and Board agenda items, monitor deadlines, and prepare briefing materials
• Assist with budget administration and monitor expenditures against established limits
• Coordinate executive travel, schedules, and related logistics
• Maintain electronic project databases, records, filing systems, and confidential documentation
• Process invoices and support financial and administrative workflows
• Interpret and communicate office procedures, policies, rules, and regulations
• Support office management functions, including administrative operations and supply inventory

MUST HAVE/MINIMUM QUALIFICATIONS
• 5 years of experience in office management, office administration, executive support, or a closely related environment
• Experience preparing correspondence or contract files for executive leadership
• Experience organizing and maintaining databases, records, and filing systems
• High School Diploma required
• Strong written and verbal communication skills with exceptional organization and attention to detail

EDUCATION
• Associate degree in Business, Public Administration, Social Science, or a closely related field from an accredited college or university

CORE TOOLS & SKILLS
• Executive calendar and schedule management
• Research and report preparation
• Electronic records and database management
• Budget and expenditure tracking
• Travel and meeting coordination
• Hiring and personnel administration
• Confidential information management
• Independent judgment, prioritization, and problem-solving

PRE-EMPLOYMENT REQUIREMENTS
• Selected candidate must successfully complete a CJIS background check conducted by the City
• Selected candidate must sign and comply with the required Confidentiality Policy

LEGAL NOTICE
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