Executive Administrator & Board Liaison

Job Description

Job Description

Make an Impact at TPAC

The Tennessee Performing Arts Center (TPAC) is one of the nation's premier performing arts organizations, serving as a cultural cornerstone for the Nashville community through world-class performing arts, arts education, and community engagement programming.

TPAC is seeking a highly organized, proactive, and professional Executive Administrator & Board Liaison to support the President & CEO and serve as a key member of the executive office. This role is ideal for a detail-oriented professional who excels at managing competing priorities, coordinating complex activities, supporting executive leadership, and ensuring effective governance operations.

The Executive Administrator & Board Liaison provides high-level executive, governance, operational, and project coordination support to the President & CEO. Serving as a trusted partner within the executive office, this position manages executive scheduling, Board governance processes, communications, special projects, and organizational priorities.

Working closely with the President & CEO, Board members, community partners, consultants, and staff, this role helps ensure organizational priorities are advanced, information is coordinated effectively, and key initiatives remain on track.

• Manage a complex and dynamic calendar for the President & CEO.
• Coordinate travel arrangements, meeting logistics, and executive priorities.
• Prepare agendas, presentations, reports, correspondence, briefing materials, and other executive communications.
• Track action items, deadlines, commitments, and follow-up activities.
• Support executive meetings, leadership meetings, donor engagements, and special events.
• Maintain confidential records and information with the highest level of discretion.

• Serve as primary liaison to the Board of Directors, Foundation Board, and committees.
• Coordinate meetings, agendas, materials, communications, and logistics.
• Prepare and maintain Board records, minutes, governance documents, and committee materials.
• Manage Board appointments, onboarding, committee assignments, and governance tracking.
• Support governance compliance, annual filings, and related reporting requirements.

• Coordinate communications and interactions with key internal and external stakeholders.
• Support community engagement, executive hospitality, and organizational outreach activities.
• Maintain records, databases, memberships, subscriptions, and related documentation.
• Assist with research, benchmarking, and information gathering for organizational initiatives.

• Support strategic initiatives and special projects on behalf of the President & CEO.
• Coordinate project information, timelines, documentation, and follow-up activities.
• Assist with planning efforts related to TPAC's future campus development and organizational transition initiatives.
• Monitor progress on key initiatives and ensure timely communication among stakeholders.

• Bachelor's degree or equivalent combination of education and experience.
• Five or more years of progressively responsible experience supporting senior executives, boards, or organizational leaders.
• Experience coordinating complex projects involving multiple stakeholders.
• Exceptional organizational, communication, and time-management skills.
• Ability to exercise sound judgment, discretion, and professionalism.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Demonstrated ability to manage confidential information with integrity and professionalism.

• Experience supporting a CEO, President, Executive Director, or comparable executive leader.
• Experience working with Boards of Directors and governance processes.
• Experience within nonprofit, arts, cultural, higher education, civic, or similarly complex organizations.
• Familiarity with Tessitura, Concur, SurveyMonkey, Asana, or related systems.
• Experience supporting organizational initiatives, strategic planning efforts, or capital projects.

The successful candidate will:

• Anticipate executive needs and proactively solve problems.
• Build trusted relationships with Board members, staff, and stakeholders.
• Maintain exceptional organization and attention to detail.
• Navigate multiple priorities with professionalism and composure.
• Demonstrate sound judgment and discretion in handling sensitive information.
• Ensure nothing falls through the cracks.

• Primarily office-based with occasional work in theater and event environments.
• Regular evening and weekend availability required to support Board meetings, performances, and special events.
• Occasional lifting of up to 25 pounds.
• Ability to work in environments with varying sound and lighting conditions.

At TPAC, you'll join a mission-driven organization dedicated to enriching lives through the performing arts. You'll work alongside passionate professionals, support influential community leaders, and play a meaningful role in advancing one of Nashville's most impactful nonprofit organizations.

If you are a highly organized professional who thrives in a fast-paced executive environment and enjoys supporting mission-driven leadership, we encourage you to apply.

TPAC is an Equal Employment Opportunity employer. All employment decisions are made without regard to race, color, religion, sexual orientation, gender identity, marital status, age, disability, national origin, military service status, citizenship, or any other protected status.