Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is a key member of the Finance Department, responsible for managing the full-cycle accounts payable process. This role supports the Accounts Payable Manager in maintaining accurate financial records, processing vendor payments, and ensuring compliance with company policies and vendor terms. The Accounts Payable Specialist provides excellent customer service to internal and external customers and demonstrates strict confidentiality with all team members while serving as an ambassador of our culture.

Essential Functions:

• Review invoices processed through Conexiom to ensure successful transfer into the ERP system.
• Enter vouchers into the ERP (Infor-CSD) using a 3-way match process.
• Enter vendor credits and expense invoices into the ERP ensuring proper GL coding.
• Process vendor payments in a timely manner in accordance with vendor payment terms.
• Manage the Concur expense program, including user setup and batch processing.
• Review vendor statements and resolve any discrepancies.
• Work with internal teams to resolve any receiving or purchase order discrepancies to ensure timely invoice processing.
• Process and communicate vendor payment remittances.
• Review documentation for new vendor setup (W-9, certificate of insurance).
• Communicate any out of the ordinary invoices with the Finance team.
• Maintain any Excel schedules or reports used by the Finance team.
• Serve as a backup for AP manager when needed, by running payments in a timely manner in agreement with vendor payment terms.
• Assist in processing employee refunds / travel expenses using Concur (previous experience with a similar tool also accepted).
• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Proven 3-5 years' experience in full-cycle Accounts Payable, including invoice processing, vendor management, and reconciliation.
• Proficient in Microsoft Office (Excel, Word & Outlook).
• Knowledge of Infor CSD, Concur Travel & Expense (or similar), and Conexiom (or other AP Tool).
• Strong work ethic, great attention to detail, accuracy, and time management.
• Excellent written and verbal communication skills.
• Maintains positive attitude across all levels of the business.
• Familiar with Online payments and Auto Debit transactions.
• Good understanding of contractor payments and 1099 forms.

Required Experience and Education:

• Associate's degree in accounting, Finance, or related field, or related equivalent work experience.
• High level of accuracy, organization and time management.
• Ability to handle high-volume and detailed invoice processing with minimal oversight
• Strong problem-solving skills and initiative.
• Professional communication skills, both written and verbal.
• Willingness to ask questions and adapt based on feedback.
• Must maintain confidentiality and always demonstrate integrity.

Physical Demands:

• Ability to stand, walk, and sit for extended periods.
• Ability to lift files, file in cabinets, use a phone, operate a computer, and climb stairs.
• Must be able to lift, carry, push or pull objects up to 15 pounds.
• Requires visual, hearing and speech acuity.
• Ability to use hands to operate office equipment.