Administrative Assistant 3

Administrative Assistant 3

Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognized brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet and Hill's Prescription Diet. Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programs that enrich communities around the world. Every day millions of people trust our products to care for themselves and the ones they love. Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live. A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

As an Administrative Assistant, you will play a vital role in supporting multiple managers by performing varied administrative work that requires in-depth organizational knowledge and judgment. You will proactively anticipate customer needs, demonstrate initiative, and add significant value to the department's activities while handling sensitive data with extreme discretion. This role is essential for streamlining workflows and ensuring the seamless execution of business priorities through expert coordination and support.

Responsibilities:

• Meeting and Event Management: Provides comprehensive administrative and logistical support for onsite and off-site meetings, including troubleshooting equipment, coordinating with stakeholders across multiple locations, and managing catering or special event setups.
• Travel Coordination: Independently manages complex domestic and international travel itineraries, secures required visa documentation, and prepares travel expense reports with minimal supervision.
• Financial & Contractual Oversight: Assists in the end-to-end Purchase Order process for North America Media, Insights, and Omni-Commerce, proactively resolving invoice discrepancies and tracking contract execution as required by senior leadership.
• Executive Communications: Creates and edits high-level presentations and correspondence with sharp attention to detail and manages departmental communication tools such as Google distribution lists and organization charts.
• Departmental Operations: Oversees office logistics, including inventory maintenance of the product closet, floor plan updates, and facilitating the onboarding/offboarding process for employees regarding IT equipment and workspace setup.

Required Qualifications:

• High School diploma or GED
• Minimum of 4 years of experience in an executive or high-level administrative support role.
• Demonstrated proficiency using G Suite products (Gmail, Sheets, Docs, Slides, Google Meet), Concur expense management, and AMEX travel management systems.
• Proven ability to manage tasks effectively in a fast-paced, high-volume environment under pressure and strict deadlines.

Preferred Qualifications:

• Bachelor's Degree.
• Possesses strong analytical capabilities and a high degree of attention to detail.
• Demonstrated project management skills and a focus on continuous improvement and documentation.
• Self-starter who works well without detailed supervision and has a strong ability to prioritize competing work demands.
• Displays a collaborative nature and team spirit.

Compensation and Benefits:

Salary Range $64,000.00 - $85,000.00 USD Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles. Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.

Our Commitment to Inclusion:

Our journey begins with our peopledeveloping strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business. Equal Opportunity Employer Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.