Human Resources Assistant

Title Human Resources Assistant Position Summary The Human Resources Assistant provides broad-based administrative and operational support to the human resources department, with a primary focus on supporting recruiting, onboarding and compliance activities. Essential Job Functions / Job Duties and Responsibilities Perform assigned campus or work location duties. Assist with employee recruiting activities, generating pool postings, closing job searches, and initiating background checks. Ensure all pre‑employment tasks and documentation are complete, including sending/receiving new hire documents and initiating pre‑onboarding communications. Respond to general inquiries related to the College’s applicant tracking system (ATS), job postings and application process. Complete I‑9 verifications for new employees, including scheduling and tracking off‑site verifications as needed, and maintain/audit I‑9 records in accordance with federal guidelines and system retention and purge schedules. Process employee lifecycle transactions in the College’s HRIS system in accordance with department procedures, including assigning employee ID numbers, creating new employee profiles, and updating records with status changes and separations as appropriate. Create and maintain all physical personnel files, including archiving records in accordance with system retention and purge schedules, and ensure filing is completed timely and file rooms are organized. Assist with annual temporary personnel and faculty contract renewal processes. Partner with HR team members to support the College’s new employee onboarding program, special projects and day‑to‑day operations. Serve as the central point of contact for the office by monitoring the main telephone line and general HR inbox, responding to routine questions and routing inquiries to appropriate HR team members for specialized assistance. Assist with developing tools, resources and communication pathways that improve the employee experience and delivery of HR services. Maintain confidentiality and handle sensitive employee information with professionalism and discretion. Required Qualifications High school diploma Two (2) years’ experience serving in an HR role or supporting HR operations Preferred Qualifications Prior work experience in higher education Prior experience with HRIS systems (Banner and/or Oracle), DocuSign, Dynamic Forms and other web‑based systems or applications Knowledge, Skills and Abilities Knowledge of basic office filing systems. Proficient in Microsoft Office applications. Ability to enter data accurately, timely and consistently. Ability to be detail‑oriented despite competing priorities/deadlines. Knowledge of basic office workflows. Must possess sound judgement. Ability to manage a high‑volume workload using effective time‑management skills to plan, prioritize and organize work to meet deadlines, both internal and external. Demonstrated ability to follow‑through and follow‑up timely. Open Until Filled: Yes Rate of Pay: $39,681.00 - $47,625.00 depending on experience Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check. #J-18808-Ljbffr Tennessee Board of Regents (TBR)