Accounts Payable Associate

We are seeking an experienced Senior Accounts Payable Analyst to support the companys accounts payable operations and ensure invoices, payments, and expense transactions are processed accurately and on time. This individual will work closely with Accounting, Finance, Procurement, employees, vendors, and other business partners. The ideal candidate has strong accounts payable experience, excellent attention to detail, and the ability to manage a high volume of transactions in a fast-paced environment.

About the Role

Key Responsibilities

• Review, code, and process vendor invoices accurately and on schedule
• Manage payment runs, including ACH, wire transfers, checks, and other payment methods
• Review invoices for proper approvals, supporting documentation, and accounting classifications
• Reconcile vendor statements and research invoice or payment discrepancies
• Respond to vendor and employee inquiries in a timely and professional manner
• Maintain accurate vendor records, payment information, and tax documentation
• Support vendor onboarding and verify required documentation
• Review employee expense reports for compliance with company policies
• Partner with Accounting during month-end close, including preparing accruals and reconciling accounts payable balances
• Assist with prepaid expenses, credit card reconciliations, and other accounting schedules
• Prepare accounts payable reports and monitor outstanding invoices and payment activity
• Support Form 1099 preparation and year-end reporting
• Assist with internal and external audits by preparing requested documentation
• Identify opportunities to improve accounts payable processes, controls, and reporting
• Support accounts payable system implementations, upgrades, testing, and special projects
• Provide guidance and training to junior accounts payable team members as needed

Qualifications

• Bachelors degree in Accounting, Finance, Business Administration, or a related field preferred
• 4 or more years of accounts payable or related accounting experience
• Experience managing high-volume invoice processing and payment operations
• Strong understanding of accounts payable processes, internal controls, and general accounting principles
• Experience with accounting or ERP systems such as NetSuite, Oracle, SAP, Workday, or similar platforms
• Familiarity with expense and payment systems such as Concur, Coupa, Bill.com, or similar tools is a plus
• Strong Excel skills, including pivot tables, lookups, and data analysis
• Excellent attention to detail and organizational skills
• Strong communication, problem-solving, and vendor-management skills
• Ability to manage multiple priorities and meet strict deadlines
• Ability to handle confidential financial information with discretion