Executive Assistant

Executive AssistantThe Executive Assistant provides high-level administrative support to C-Suite executives within a substance abuse and behavioral health organization. Based at the corporate office, this role is responsible for managing complex calendars, coordinating meetings and travel, preparing reports and presentations, handling confidential information, and serving as a key liaison between executives and internal/external stakeholders. The ideal candidate is detail-oriented, professional, and experienced in supporting senior leadership within a fast-paced, mission-driven healthcare or behavioral health environment. Strong organizational skills, discretion, and the ability to manage competing priorities are essential.Essential Duties and Responsibilities:Supports owners with day-to-day administrative tasks and special projects.Manages executive calendars, including scheduling meetings, appointments, and travel arrangements.Prepares agendas, organizes logistics, and records minutes for internal and external meetings.Conducts basic research as needed for reports, presentations, and initiatives.Handles incoming calls; screens and routes as appropriate.Responds to inquiries and ensures prompt resolution or appropriate escalation.Coordinates correspondence, document handling, and package delivery.Maintains confidential files, records, and executive-level documentation.Anticipates the needs of executives by proactively preparing relevant materials.Performs general clerical support and other duties as assigned.Supervisory Responsibilities:NoneWho is Axiom Care?Founded in 2012, Axiom Care is a Phoenix-based behavioral health organization that aims to ensure every Arizonan has access to compassionate, effective substance use treatment. With facilities in Maricopa and Pinal Counties, we offer comprehensive services including 24/7 observation, inpatient detoxification, residential treatment, outpatient treatment, and recovery housing with a focus on underserved populations.Beyond our full-continuum community programs, we proudly operate specialty programs for the justice-involved (in partnership with ADCRR), for members of the Navajo Nation (in partnership with the Navajo Department of Health), and for Veterans (McCain Veteran Center).Together, we're building a future where compassionate care is accessible to all – come be a part of it!What we offerMedical, Dental, and Vision401(k) with up to 3.5% matchPaid time off (PTO), paid sick time, and paid holidaysTuition ReimbursementReimbursement for CMEsFree criminal record clearance for eligible justice-impacted staff through a partnership with Rasa LegalEmployee Assistance Program (EAP)Voluntary benefits including group term life, voluntary term life, AD&D, short term disability, and accident coverageRequirementsRequirements and Abilities:Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and timekeeping softwareExcellent organizational and time-management skillsAbility to manage multiple tasks with accuracy and efficiencyStrong interpersonal and communication skills, both verbal and writtenAbility to handle sensitive and confidential information with discretionProficient in the use of standard office equipment (printer, scanner, fax, etc.)Professional writing ability, free of spelling and grammatical errorsStrong analytical and reading comprehension skillsWillingness and ability to work flexible hours, as neededEducation and Experience:High school diploma or equivalent requiredAssociate's degree or administrative certification preferredMinimum of 3–5 years of experience supporting senior or executive-level staff, preferably in healthcare, behavioral health, or nonprofit sectorsPhysical Requirements:While performing the duties of this job, the employee is frequently required to:Walk, stand, use hands, reach, talk, and hearOccasionally sit, climb, stoop, kneel, or crouchReasonable accommodations may be made for individuals with disabilitiesDisclaimer:The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.