Executive/Administrative Assistant

Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones Calendar management, including scheduling meetings with various colleagues internally and externally Coordinate logistics for meetings, including scheduling of conference rooms and technology support as required Preparing, reviewing and processing expense reports, and running expense report approvals, in line with company T&E policy and budget Assisting with timekeeping and payroll duties Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave Handling organization charts and team rosters, onboarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate Processing of requisitions and other invoices, ordering supplies and handling ticket requests Support special projects and cross-functional initiatives while maintaining a high level of organization, confidentiality, and attention to detail Requirements 3+ years’ experience in providing administrative support Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and priorities Excellent written and verbal communication skills Ability to work effectively on a team, sometimes under pressure with accuracy, attention to detail, professionalism, and timely, direct follow-up Strong sense of integrity and ability to handle sensitive issues and maintain confidentiality Ability to proactively identify and resolve issues Ability to work with all levels of management, associates, and external business contacts Strong computer skills, including Microsoft Outlook, Webex, MS Office Suite (Word, Excel, PowerPoint) Bachelor's Degree Core Competencies Demonstrates strong administrative support capabilities with expertise in calendar management, expense reporting, and team coordination. Proficient in maintaining confidentiality and managing multiple priorities in a fast-paced environment. Highest-signal resume keywords Calendar Management Expense Reporting Microsoft Office Suite Excellent Communication Skills Confidentiality Management ATS Optimization Keywords Hard Skills Calendar Management Expense Reporting Timekeeping Logistics Coordination Requisition Processing Soft Skills Attention to Detail Professionalism Team Collaboration Problem Solving Integrity Industry Keywords Administrative Support T&E Policy Dynamic Organization Cross-Functional Initiatives Tools & Technologies Microsoft Outlook Webex MS Office Suite #J-18808-Ljbffr