Clerk II

Required Qualifications (as evidenced by an attached resume):
High School Diploma or GED (foreign equivalent or higher). Two (2) years of full-time clerical experience. Experience with Microsoft Excel and Microsoft Word.


Preferred Qualifications:
Associate's degree (foreign equivalent or higher). Three (3) years of full-time clerical experience. Experience utilizing SBU SOLAR system. Experience providing administrative support in a childcare setting.


Brief Description of Duties:
This position, which reports to the Executive Director, is responsible for assisting the administrative staff with the general clerical responsibilities for Stony Brook Child Care Services (SBCC). The Clerk II must communicate in a timely manner with parents, staff, University administration, outside agencies, and the community-at-large by providing clerical, reception, and administrative assistance.

• Clerical:
  • Process the support staff payroll paperwork.
  • Process paperwork and approve timesheets for work study students on the SOLAR system.
  • Maintain records for support staff licensing requirements.
  • Responsible for maintaining files, typing, and copying.
  • Responsible for handling and distributing mail.
  • Assist with tuition collection and records.
  • Assist with compiling and updating a list of maintenance items for maintenance workers.
  • Update and maintain the security card system.
  • Prepare vouchers for tuition subsidies for the Suffolk County Department of Social Services.
  • Order food, education, and office supplies for the center.
  • Coordinate video conferences.
  • Assist Business Manager with processing accounts payable, purchases, requisitions, and purchase orders.

• Reception:
  • Maintain constant front-desk coverage for security purposes.
  • Assist administrative staff with day-to-day operations.
  • Participate in daily dispatching of incoming calls.
  • Refer questions to proper channels for reply.
  • Answer telephone and provide accurate information in a courteous and cooperative manner.
  • Receive and announce visitors and direct them to the appropriate destination.

• Additional Duties & Responsibilities as Assigned:
  • Other duties as assigned.

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at View phone number on click.appcast.io or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.