Office Coordinator

Job Description

Job Description

We are seeking a dependable, detail-oriented Office Coordinator to support our day-to-day office functions. This role will be primarily responsible for front office coverage, reception, paperwork management, administrative support, and general office coordination, while also providing cross-functional backup support to accounts payable, accounts receivable.

The ideal candidate is organized, professional, responsive, and able to keep recurring office tasks moving accurately and on time. This position plays an important role in maintaining a professional front office presence, supporting internal office flow, assisting with administrative and employee-related paperwork, and helping ensure office processes are handled consistently and efficiently.

Primary Responsibilities

• Provide reception and front office support, including answering phones, greeting visitors, and handling general office communication
• Assist with incoming and outgoing mail, document distribution, and routine office paperwork
• Maintain organized digital and physical files for administrative, employee, and accounting-related documents
• Support data entry, document collection, and internal administrative follow-up
• Help ensure required paperwork is submitted completely, accurately, and on time
• Assist with onboarding paperwork, employee file organization, benefits-related documents, and other HR administrative tasks as needed
• Provide cross-training and backup support for accounts payable, accounts receivable, and other office functions as needed
• Support internal communication and follow-up with vendors, customers, employees, and team members
• Assist leadership and office staff with general clerical and administrative tasks as needed
• Help maintain an organized, professional, and efficient office environment

Qualifications

• Prior experience in office administration, reception, administrative support, or a similar office-based role preferred
• Strong attention to detail and accuracy
• Organized and able to manage multiple priorities and deadlines
• Professional written and verbal communication skills
• Proficient in Microsoft Office, especially Outlook, Excel, and Word
• Comfortable working with digital files, office systems, and routine paperwork
• Able to handle confidential information professionally
• Strong follow-through and willingness to learn multiple office functions

Preferred Experience

• Experience in a front office or reception-based role
• Experience supporting accounting, HR, or general administrative processes
• Experience working in a fast-paced office environment
• Familiarity with service, trucking, construction, or oilfield-related office environments is a plus, but not required

Key Traits for Success

• Professional
• Dependable
• Driven
• Passionate
• Loyal

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Group life insurance
• Short-term disability
• Long-term disability
• 401(k)
• Paid holidays
• Paid time off
  

How to Apply
Please submit your resume and a brief summary of your relevant experience.