Accounts Payable Coordinator

Job Description

Job Description

Accounts Payable Coordinator

Rochester, NY | On-Site, Full-Time 

At Christa Construction, we build more than projects, we build relationships, strong teams, and spaces that make a lasting impact in the communities where we work. We’re looking for an Accounts Payable Coordinator to join our team in Rochester. This role supports the accurate and timely processing of subcontractor and vendor payments by reviewing payment documentation, maintaining project records, and ensuring approved contract changes are properly reflected across project management and accounting systems. This role collaborates with project teams, subcontractors, and accounting staff to resolve discrepancies, support compliance, and maintain efficient accounts payable operations.

Essential Functions & Accountabilities: 

• Verify the accuracy of waiver amounts, payment periods and authorized signatures prior to payment release. 
• Coordinate with subcontractors, project managers, and accounting teams to resolve discrepancies, obtain missing documentation, and maintain timely payment processing.
• Review and maintain project commitments and change orders within the ERP system to ensure that approved change orders are integrated into project records in Sage, supporting accurate job cost reporting and payment processing. 
• Manage GC Pay integration processes by reviewing project records and ensuring all change orders are properly approved and reflected within the Integration tab.
• Verify that approved contract modifications are accurately synchronized between project management and accounting systems to support accurate billing, compliance, and subcontractor payments
• Review, validate and process conditional and unconditional lien waivers for subcontractors, both tier 1 and tier 2. 
• Serve as a backup resource for check run processing, including reviewing payment batches for accuracy, verifying supporting documentation and approvals, and assisting with the preparation and distribution of vendor and subcontractor payments. 
• Ensure payments to subcontractors and suppliers are processed in accordance with company policies and payment schedules. 
• Share responsibility for administration of the vendors’ invoices processing which includes supporting the receipt, routing, coding, approval, and tracking of vendor invoices.
• Monitor workflow queues, resolve processing issues, and ensure invoices are accurately routed and approved in a timely manner to support Accounts Payable operations.
• Completes all other projects and duties as assigned.

Knowledge, Skills and Abilities:

• Excellent verbal and written communication skills.
• Demonstrated professionalism, accountability, and effective self-management.
• Working knowledge of Sage/Timberline or similar accounting software preferred.
• Proficiency in Microsoft Excel and Microsoft Word, with excellent attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize workload, and consistently deliver precise, error-free work.
• Strong teamwork and collaboration skills, with the ability to work effectively with other teams and departments.
• Ability to independently learn new processes.

Work Environment:

• Frequently required to sit, stand, walk and climb stairs.
• Must be able to sit for prolonged periods.
• Required to be in-office.
• Prolonged use of a computer, viewing display screens, typing and mobile phone.
• Frequently required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.

Education and Experience:

• High school diploma or GED required. 
• Associate's degree in Accounting, Business, or Finance preferred.
• 1 to 3 years of accounting, bookkeeping, or clerical experience required.
• Experience in construction accounting or a construction-related environment preferred.

Salary Range: $22-26.44/hr

Benefits:

Christa offers a competitive benefits package including:

• Comprehensive Medical, Dental & Vision Coverage
• 100% Employer-Paid Life and LTD Disability Insurance
• 401(k) with 50% Company Match
• Paid Time Off
• Paid Company Holidays

Why Christa

People join construction for the projects.

They stay because of the people.

At Christa Construction, we’re proud of the relationships we’ve built, with our clients, our partners, and within our own teams.

If you’re looking for more than just your next project, and want to be part of a company where collaboration, quality, and long-term growth matter, we’d love to hear from you.

Christa Construction LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law. Individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process and to perform essential job functions. If accommodation is needed, please contact us.