Employment Screening Coordinator

Job Description

Job Description

Job Title: Employment Screening Coordinator

Job Description

The Employment Screening Coordinator supports the HR Shared Services department by delivering responsive, high-quality customer service for all employment screening activities across corporate, field, and hub locations. This role focuses on coordinating drug and alcohol testing and occupational health screenings, managing high-volume inquiries, and ensuring accurate and timely communication of screening results and requirements. The coordinator serves as a key liaison between field offices, corporate partners, and external vendors to ensure compliance with policies and smooth execution of screening processes.

Responsibilities

• Provide customer service and guidance to corporate, field, and hub locations on all employment screening matters, including drug and alcohol testing and occupational health screenings.
• Assist the Employment Screening functional department with day-to-day guidance and administrative processing of screening activities.
• Review, research, and respond to a high volume of alias emails related to employment screening, including pre-employment screenings, post-accident and reasonable suspicion drug testing, status updates on drug test results, and occupational health screenings.
• Review and process drug test exception requests and medical record requests in a timely and accurate manner.
• Review and process Non-DOT safety-sensitive results in accordance with established procedures and policies.
• Support and coordinate drug and medical screening processes, including scheduling drug tests, setting up medical screening packages with vendors, and mailing non-negative notices for positive drug test results as required.
• Vet and approve medical marijuana cards in alignment with company policies and applicable guidelines.
• Review, respond to, or distribute all incoming team alias emails within HR Matters to ensure prompt and accurate resolution of inquiries.
• Effectively communicate, both verbally and in writing, candidates’ eligibility and any required actions to field support groups and relevant stakeholders.
• Respond to field offices and corporate partners via phone and email regarding pre-employment screening questions, clinic issues, and general inquiries.
• Act as a liaison between operating company field offices, corporate partners, and employment screening vendors to resolve issues and coordinate services.
• Provide regular reporting to operating companies, including daily and weekly reports related to employment screening activities.
• Assist with ad hoc projects, tasks, and administrative duties as needed to support the HR Shared Services and Employment Screening functions.
• Complete client attestations related to health and safety requirements as needed.
• Mail non-negative results and related notices as required by state law.
• Answer questions from field personnel and provide clear, consistent guidance on screening policies and procedures.

Essential Skills

• Strong initiative with a demonstrated willingness to drive change and accountability.
• Strong problem-solving skills with the ability to prioritize work and effectively manage multiple tasks.
• High attention to detail to ensure accuracy in processing sensitive employment screening information.
• Strong customer service skills with a focus on providing a high-quality experience to internal and external stakeholders.
• Ability to communicate clearly and professionally with all levels of the organization, both in writing and verbally.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience providing administrative support in a human resources, HR assistant, HR representative, or benefits representative capacity.
• Experience with employee screening processes and employee relations support.
• Ability to create and interpret reports using Excel.
• Ability to work effectively in a team-oriented environment that values openness and honesty.
• Availability to work core hours of 8:00 a.m. to 5:00 p.m. EST.

Additional Skills & Qualifications

• Experience in human resources, HR shared services, or employment screening is highly beneficial.
• Experience working in a high-volume email and inquiry environment.
• Comfort interacting with field offices, corporate partners, and external vendors.
• Strong organizational skills and the ability to manage deadlines in a fast-paced setting.
• Demonstrated ability to adapt to changing processes and requirements.
• Interest in contributing to process improvements within HR and employment screening functions.

Work Environment

This role is based on site and operates Monday through Friday, with core hours of 8:00 a.m. to 5:00 p.m. EST. The position involves primarily office-based work, including extensive use of Microsoft Excel, Word, Outlook, HR systems, and email tools such as HR Matters to manage high volumes of inquiries and documentation. The work environment emphasizes collaboration, open communication, and a team-oriented culture. There may be occasional requests for weekend hours, so candidates should be flexible and comfortable adjusting their schedules when business needs require. The role involves regular interaction with field offices, corporate partners, and external vendors, requiring a professional demeanor and consistent, clear communication.

This is a Contract to Hire position based out of Hanover, MD.

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Hanover,MD.

This position is anticipated to close on Jun 30, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.