Records Clerk II

Records Clerk II

More than a job - an opportunity to serve, grow, and make an impact!

Recruitment will close on August 5th or after 200 applications are received (whichever comes first) so apply immediately!

The City of Fountain Valley is nestled in the heart of Orange County. With approximately 60,000 residents, we are a mid-sized full service Police Department that proudly serves our wonderful community with courage, duty, and commitment. With city events like our Summerfest and National Night Out, we actively participate alongside community members to build a safe and vibrant city. The City of Fountain Valley is only a few miles from the beach with a variety of premier restaurants, entertainment venues, shopping centers, and Disneyland within 15 mile radius of the city.

The Fountain Valley Police Department's mission is to demonstrate; 1) courage to protect life and property in our community; 2) duty to provide the highest quality of service in a fair, impartial and ethical manner; 3) commitment to take a leadership role in providing public safety and quality of life in a manner that will preserve the public trust.

Excellent benefits include:

• An incredible retirement / pension: CalPERS (2%@60 for Classic or 2%@62 for PEPRA)
• Flex dollars for CalPERS medical HMO/PPO plans - (Tier III): $675 for Employee Only; $1,175 for Employee + 1 Dependent; or $1,450 for Employee + Family. Flex dollars are applied to medical, dental (mandatory), $50,000 life insurance (mandatory), and optional vision and AFLAC insurance.
• Matching deferred compensation contribution (up to $225 per month)
• City-paid long-term disability insurance
• Generous leave accruals
• 11 paid holidays, including one floating holiday

Job Overview

• Process, type, file, record, and retrieve a wide variety of police records, reports, forms, memos, letters, complaints, and court documents involving information of a confidential nature.
• Assemble and type materials from marginal notes, rough drafts, verbal instructions, transcribing equipment, or tapes and correct any errors in grammar, punctuation, and spelling.
• Operate computer terminal to input, obtain, or extract pertinent data.
• Compile, tabulate, record, and check physical data and prepare for later reports.
• Assist departmental staff and the public in person, by phone, and at the front desk.
• Maintain the confidentiality of all information.
• Prepare document packages for court. Transmit or physically deliver documents and other items to court and other designated locations.
• Complete discovery at the request of the Orange County District Attorney's Office.
• Communicate with employees and the court regarding availability for subpoenas and court appearances.
• Log all traffic collision reports, keep statistics on traffic collisions, and prepare monthly traffic report.
• Perform other duties as assigned.

Qualification Guidelines

Education: Graduation from high school or equivalent.

Experience: At least one (1) year of clerical experience, including typing, varying public contact, and operation of standard office equipment. Experience within a municipal government is desirable.

Special requirements:

• Ability to work shift weekends and holidays as assigned.
• Ability to work mandatory overtime with short notice.
• Applicants must submit proof of typing speed at the time of application. A typing certificate may be obtained from a recognized typing test provider, such as Ratatype, TypingTest.com, or Typing.com. Certificates or screenshots must clearly display the applicant's name, words per minute (WPM), accuracy percentage, and the date the test was completed. Certificates must have been completed within the last twelve (12) months. A typing speed of 40 wpm or higher is highly desirable.

Recruitment Information

To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire. Please ensure that all required documents are attached to the application. After documents are scanned and saved as a file on your computer, click on the "Add Attachments" link in the Job Application step of the employment application in order to upload the files. Documents must be entirely legible. Faxes, postmarks and hand delivery will not be accepted. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. Incomplete applications will be disqualified.

To ensure timely and successful submission of your online application, please allow ample time to complete your application and consider having your profile created and/or updated before applying for the position. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. If you require technical assistance, please review the Government Jobs Online Employment Application Guide or contact their toll-free Applicant Support line at View phone number on click.appcast.io. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer, or browser used to submit the application.

Questions regarding this recruitment should be sent to View email address on click.appcast.io. The selection process may include one or more of the following: application review, written test, performance exam, and/or oral interview examination. The employment application and supplemental questions will be evaluated based on the employment standards and minimum qualifications listed above. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully completing all components of the pre-employment process which may include but is not limited to: reference checks, background investigation, credit check, California Department of Justice (DOJ) criminal history check (Live Scan fingerprinting), and pre-employment medical examination. The City of Fountain Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodations during the selection process must notify the Human Resources Department at least 72 hours in advance of the test date.