Records Clerk II

Salary : $64,155.94 - $77,981.95 Annually
Location : Fountain Valley, CA
Job Type: Non-exempt FLSA
Job Number: 2026-28
Department: Police
Opening Date: 07/06/2026
Closing Date: 8/5/2026 11:59 PM Pacific
Max Number of Applicants: 200


Description
MORE THAN A JOB - AN OPPORTUNITY TO SERVE, GROW, AND MAKE AN IMPACT!
Records Clerk II

CLICK HERE TO S EE WHAT MAKES FOUNTAIN VALLEY A NICE PLACE TO LIVE AND WORK.
Recruitment will close on August 5th OR after 200 applications are received (whichever comes first) so apply immediately!!

THE CITY OF FOUNTAIN VALLEY

The City of Fountain Valley is nestled in the heart of Orange County. With approximately 60,000 residents, we are a mid-sized full service Police Department that proudly serves our wonderful community with courage, duty, and commitment. With City events like our Summerfest and National Night Out, we actively participate alongside community members to build a safe and vibrant City. The City of Fountain Valley is only a few miles from the beach with a variety of premier restaurants, entertainment venues, shopping centers, and Disneyland within 15 mile radius of the City.

FOUNTAIN VALLEY POLICE DEPARTMENT

The Fountain Valley Police Department's mission is to demonstrate; 1) Courage to protect life and property in our community; 2) Duty to provide the highest quality of service in a fair, impartial and ethical manner; 3) Commitment to take a leadership role in providing public safety and quality of life in a manner that will preserve the public trust.

EXCELLENT BENEFITS INCLUDE:

• An incredible retirement / pension: CalPERS (2%@60 for Classic or 2%@62 for PEPRA)
• Flex dollars for CalPERS medical HMO/PPO plans - (Tier III): $675 for Employee Only; $1,175 for Employee + 1 Dependent; or $1,450 for Employee + Family. Flex dollars are applied to medical, dental (mandatory), $50,000 life insurance (mandatory), and optional vision and AFLAC insurance.
• Matching deferred compensation contribution (up to $225 per month)
• City-paid long-term disability insurance
• Generous leave accruals
• 11 paid holidays, including one floating holiday

Job Overview

• Process, type, file, record, and retrieve a wide variety of Police records, reports, forms, memos, letters, complaints, and court documents involving information of a confidential nature.

• Assemble and type materials from marginal notes, rough drafts, verbal instructions, transcribing equipment, or tapes and correct any errors in grammar, punctuation, and spelling.
• Operate computer terminal to input, obtain, or extract pertinent data.
• Compile, tabulate, record, and check physical data and prepare for later reports.
• Assist departmental staff and the public in person, by phone, and at the front desk.
• Maintain the confidentiality of all information.
• Prepare document packages for court. Transmit or physically deliver documents and other items to court and other designated locations.
• Complete Discovery at the request of the Orange County District Attorney's Office.
• Communicate with employees and the Court regarding availability for subpoenas and court appearances.
• Log all traffic collision reports, keep statistics on traffic collisions, and prepare monthly traffic report.
• Perform other duties as assigned.

Qualification Guidelines
EDUCATION

Graduation from high school or equivalent.
EXPERIENCE:

• At least one (1) year of clerical experience, including typing, varying public contact, and operation of standard office equipment. Experience within a municipal government is desirable.

SPECIAL REQUIREMENTS:

• Ability to work shift weekends and holidays as assigned.
• Ability to work mandatory overtime with short notice.
• Applicants must submit proof of typing speed at the time of application. A typing certificate may be obtained from a recognized typing test provider, such as Ratatype, TypingTest.com, or Typing.com. Certificates or screenshots must clearly display the applicant's name, words per minute (WPM), accuracy percentage, and the date the test was completed. Certificates must have been completed within the last twelve (12) months. A typing speed of 40 wpm or higher is highly desirable.

To access the full class specification, including a comprehensive list of all duties, responsibilities, and skills required, please click on the following link:

Recruitment Information
To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire. Please ensure that all required documents are attached to the application. After documents are scanned and saved as a file on your computer, click on the "Add Attachments" link in the Job Application step of the employment application in order to upload the files. Documents must be entirely legible. Faxes, postmarks and hand delivery will not be accepted. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. Incomplete applications will be disqualified.

To ensure timely and successful submission of your online application, please allow ample time to complete your application and consider having your profile created and/or updated before applying for the position. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. If you require technical assistance, please review the Government Jobs or contact their toll-free Applicant Support line at View phone number on click.appcast.io. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer, or browser used to submit the application.


QUESTIONS REGARDING THIS RECRUITMENT SHOULD BE SENT TO .

SELECTION PROCESS:
The selection process may include one or more of the following: application review, written test, performance exam, and/or oral interview examination. The employment application and supplemental questions will be evaluated based on the employment standards and minimum qualifications listed above.


IMPORTANT RECRUITMENT INFORMATION:
All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully completing all components of the pre-employment process which may include but is not limited to: reference checks, background investigation, credit check, California Department of Justice (DOJ) criminal history check (Live Scan fingerprinting), and pre-employment medical examination.

The City of Fountain Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodations during the selection process must notify the Human Resources Department at least 72 hours in advance of the test date.
NOTE: The above statements are intended to describe the general nature and level of work performed by persons assigned to this job. They are not intended to be a comprehensive list of all duties, responsibilities and skills required.
Fountain Valley General Employees Association (FVGEA) Representation: This classification is represented by the Fountain Valley General Employees Association for additional information.
Flexible Work Schedules: Most General employees are offered the option to work a flexible work schedule, including either a 4/10 or 9/80 work schedule.
Compensation:

• Base Salary Adjustments: None scheduled.

• Merit Increase

General employees shall be eligible for merit increases annually on the first day of the pay period closest to their anniversary date, until they reach the fifth step.

• Deferred Compensation Matching Contribution

Employees in regular positions may voluntarily participate in the City's deferred compensation plan. This plan is provided by Empower. The City will match up to a total amount of $225 per month into each employee's deferred compensation account for each General employee who contributes to the City's deferred compensation plan.

• Other Specialty Pays
  Employees under certain classifications or assignments, or who possess specialized skills, training and/or certifications, may be eligible for other specialty pays. Please refer to the for further details.

Retirement: All full-time employees are members of the California Public Employees' Retirement System (CalPERS) - a defined benefit program. Employees are enrolled in one of the following retirement formulas based on date of hire.

• New Members / PEPRA: As defined by the California Public Employees' Pension Reform Act of 2013 (PEPRA), "New Members" have never been a member of any California public retirement system, were hired by a CalPERS agency after January 1, 2013, moved between public retirement systems lacking reciprocity, or moved between employers in the same public retirement system with a break in service of more than six months. New Members are enrolled in the 2% at age 62 retirement formula and pay a contribution rate of 50% of the total normal cost of the PEPRA member benefits for their retirement pension. This rate is determined annually based on the actuarial valuation of the retirement benefits provided to active PEPRA employees. For Fiscal Year 25/26, employees pay a mandatory 7.75% pre-tax contribution for this retirement benefit. Note: In 2026, the pensionable compensation limit for PEPRA is $191,679 (pursuant to GC § 7522.10). This limit is adjusted on an annual basis.

• Classic Members: New employees who joined CalPERS or a reciprocal public retirement system before January 1, 2013, without a break in service longer than six months, are considered "Classic" members and will be enrolled in the 2% at age 60 retirement formula. Employees pay a mandatory 7% pre-tax contribution for this retirement benefit. To determine if you are eligible for reciprocity, please click on the following link: Note: In 2026, the pensionable compensation limit for Classic Members is $360,000 (pursuant to IRC section 401(a)(17)). This limit is adjusted on an annual basis.

For both Classic and PEPRA Members, the City contracts for the three-year average for final compensation, a 2% Cost-of-Living adjustment in retirement, and service credit for unused sick leave. The City also contracts for the Fourth Level Survivor Benefit ($2 per member per month). Please refer to the FVGEA Memorandum of Understanding for additional CalPERS contract provisions.
Health Insurance: The City will contribute towards the cost of health premiums for full-time employees as follows:
Enrollment Tier

Flex Dollar Allowance

Employee Only Coverage

$675.00

Employee +1 Dependent Coverage

$1,175.00

Employee + Family Coverage

$1,450.00
The Flex Dollar Allowance may be used for medical (optional), dental (mandatory), life insurance (mandatory), vision insurance (optional), and AFLAC (optional) premiums. All health benefits are effective on the first of the month following date of hire.

Note: The Flex Dollar Allowance may vary for employees who are assigned to a job share position.

• Medical

Employees have a choice to select a medical plan under the CalPERS Health Benefits Program. Please visit for more information regarding the various plans offered under the CalPERS Health Benefits Program, as well as the current premium rates.

• Dental

Enrollment in a City dental plan is mandatory for all eligible employees. Coverage is managed under the cafeteria plan, and premiums are paid by the employee (Flex Dollars may be used).

• Life and Accidental Death & Dismemberment (ADD)

Enrollment in a City life and ADD plan is mandatory for all eligible employees. The policy amount is $50,000. Coverage is managed under the cafeteria plan, and premiums are paid by the employee (Flex Dollars may be used).

• Vision

Enrollment in a City vision plan is voluntary for all eligible employees. Coverage is managed under the cafeteria plan, and premiums are paid by the employee.

• AFLAC

Employees have the option to enroll in a variety of voluntary insurance plans including accident, short-term disability, hospital confinement indemnity, cancer/specified-disease, lump sum critical illness, and whole or term life insurance. Employee is responsible for the entire cost of the premium if they elect coverage.
Note : City employees do not participate in California's Disability Insurance (SDI) or Paid Family Leave (PFL) programs through the Employment Development Department (EDD). While this saves employees 1.3% in payroll tax, it's important to keep this in mind when deciding whether or not to enroll in the AFLAC short-term disability benefit.

• Flexible Spending Account

Employees may contribute pre-tax earnings into a flexible spending account for health ($3,400 maximum in 2026) and dependent care expenses ($7,500 maximum in 2026).

• Long-Term Disability

The City provides long-term disability insurance for all General employees at no cost. The City pays 100% of the policy premiums.

• Medical Opt-Out

Employees who submit sufficient proof of alternate group health insurance may waive coverage and receive the following in monthly taxable cash through the Cafeteria Plan: $350 per month. Dental and life insurance are not optional benefits and such premiums will be deducted from the opt-out cash.

• Retiree Medical

Employees who retire from the City of Fountain Valley may be entitled to a monthly employer contribution towards health insurance if they meet certain criteria. In 2026, this monthly employer contribution is $162 (the PEMHCA minimum).
Time Off From Work: The City offers a generous leave package!

• Holidays

General employees shall be entitled to 11 paid holidays per calendar year (including a "floating holiday" that can be used at the employee's discretion).

• Vacation

Employees accrue 80 hours of paid vacation leave per year. Accruals increase based on time in service with the City of Fountain Valley, beginning after completion of 1 year of service (increases to 120 hours per year). General employees may elect to receive a cash payment for up to 80 hours of accrued vacation at the end of the calendar year if certain criteria are met.

• Sick

Sick leave accrues bi-weekly based on the employee's work schedule:

Work Schedule

Bi-Weekly Accrual

Monthly Equivalent

5/8 or 9/80

3.69

One 8-Hour Day

4/10

4.62 Hours

One 10-Hour Day
Tuition Reimbursement: Eligible employees may receive up to $3,000 per fiscal year for actual tuition expenses.
Employee Assistance Program (EAP): The City provides a confidential, no-cost Employee Assistance Program (EAP) to help you and your household members navigate personal challenges. This third-party service offers support for personal counseling, financial guidance, legal advice, and more.
Social Security: City employees are not covered under the provisions of Federal Social Security (OASDI); therefore, they are not required to contribute 6.2% of salary towards Social Security.
Medicare: Employees contribute 1.45% to Medicare.
This benefit summary is intended to provide an easy way for current and prospective employees to access fringe benefit information, including voluntary options. This summary is intended to be accurate, but it is not an official plan document, and has no legal or binding effect as an expressed or implied contract, or otherwise, and does not alter or amend any provision of the Compensation Plan, Memoranda of Understanding, Human Resources Policies and Procedures Manual, Retirement Contract, Insurance Policy Contract, or any other official document of the City of Fountain Valley. All insurance benefits described in the summary are subject to the terms and limitations of the City of Fountain Valley's insurance contracts with individual insurance providers.
Should you have any questions pertaining to information in this summary, please contact the Human Resources Division at View phone number on click.appcast.io.
01


Do you currently possess a high school diploma or equivalent? (Required)

• Yes
• No

02


Please indicate your years of experience performing clerical or administrative support work:

• I have no experience
• Less than one year
• One to three years
• Three to five years
• More than five years

03


How many years of experience do you have in a position that involved direct customer service or public contact?

• Less than 1 year
• 1 - 2 years
• 2 years or more

04


List the type(s) of records management systems (RMS) you have worked on. Include the name of the system, dates used, and level of user for each system (dispatcher, records clerk, system administrator, trainer, etc). If you have no experience in this area type "N/A".
05


Please describe any experience you have in the processing and maintenance of information of a confidential nature. Please try to limit responses to 50 - 100 words.
06


Are you available to work varying shifts, including nights, weekends, irregular hours, and holidays? This is required for this position.

• Yes
• No

07


Are you available to work mandatory overtime on short notice?

• Yes
• No

08


I confirm that I have submitted my typing certificate with my application (A typing test may also be administered as part of the selection process). A typing certificate may be obtained from a recognized typing test provider, such as Ratatype, TypingTest.com, or Typing.com. Certificates or screenshots must clearly display the applicant's name, words per minute (WPM), accuracy percentage, and the date the test was completed. Certificates must have been completed within the last twelve (12) months.

• Yes
• No

Required Question