Administrator, Supply Chain

Supply Chain Administrator

The Supply Chain Administrator provides transactional and administrative support across FTAI's Supply Chain organization, which encompasses both Procurement and Repairs. This is a hybrid role: the Administrator handles the day-to-day order administration behind both Purchase Orders and Repair Orders creating and maintaining orders, following up with vendors, keeping records accurate, and escalating items at risk so that Procurement Analysts and Repair Analysts can focus on sourcing, negotiation, and analysis.

The role sits at the center of daily supply chain activity and is measured on accuracy, responsiveness, and follow-through. The Administrator works across both functions rather than being dedicated to one, flexing to wherever the workload sits, and provides a strong foundation for growth into a Procurement Analyst or Repair Analyst role over time.

Responsibilities:

• Create, update, maintain, and close Purchase Orders (POs) and Repair Orders (ROs).
• Monitor open POs and ROs and follow up with vendors and stakeholders.
• Maintain accurate records of receipts, invoices, shipments, and communications.
• Track order milestones and escalate overdue items.
• Support invoice matching and discrepancy resolution.
• Generate routine open-order and status reports.
• Coordinate with Receiving and Logistics on inbound shipments, tracking, and expediting.
• Maintain vendor contact details and supporting documentation in company systems.
• Support Procurement Analysts with PO administration and material tracking.
• Support Repair Analysts with RO administration and turnaround-time (TAT) tracking.
• Support inventory transactions and data accuracy.
• Provide shared support across Procurement and Repairs, flexing to where workload demands.
• Assist with the preparation of routine analysis, spreadsheets, and reporting for the Analyst and Lead teams.

Qualifications:

• High school diploma or equivalent required.
• 1+ years of administrative, coordination, customer service, or data entry experience, ideally in supply chain, purchasing, logistics, or a similar operational environment.
• Proficiency in Microsoft Office Suite, including working Excel skills (sorting, filtering, basic formulas).
• Strong organizational skills and a high level of attention to detail, particularly with data entry and record keeping.
• Ability to manage a high volume of transactions and open follow-ups without losing track of details.
• Clear written and verbal communication skills, including professional correspondence with vendors.
• Team-oriented, dependable, and willing to support across both Procurement and Repairs as priorities shift.
• Ability to follow established procedures and know when to escalate.
• Legally authorized to work in the U.S.
• Fluent in English (written and verbal).

Preferred Qualifications:

• Associate's degree or coursework in Supply Chain, Business, Logistics, or a related field.
• Experience in aviation, aerospace, or another regulated technical environment.
• Experience using Quantum or another ERP or inventory management system.
• Familiarity with purchase orders, repair orders, invoicing, and three-way match processes.
• General understanding of supply chain concepts and terminology.
• Interest in developing toward a Procurement Analyst or Repair Analyst role.

Job Demands:

Work is performed in a Shop environment and requires the ability to perform extensive standing, driving, walking, and climbing; to lift up to 50lbs. regularly; to manipulate up to 100lbs. with assistance. Must be able to bend, stoop, climb to reach materials, and work in a noisy environment.

Equal Opportunity Employment Statement:

Our company is an equal opportunity employer. We do not discriminate against any employee or applicant based on race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, genetic information, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.