Real Estate Operations & Admin Coordinator

Role Description

This is a remote position.

WFH | Full-Time | 9am - 5pm EST

We are looking for a highly organized and proactive Real Estate Operations & Admin Coordinator to support the administrative and operational needs of our client’s real estate portfolio. This role focuses on maintaining accurate property records, tracking renewals, coordinating insurance information, organizing documentation, and improving internal processes.

Key Responsibilities:

• Maintain organized digital folders for each property, including warranties, receipts, vendor contacts, and service records.
• Keep property information up to date, including square footage, floor plans, photos, lease details, pricing, and other property documents.
• Manage insurance records, request renewal quotes, track policies, premiums, coverage, carriers, and renewal dates.
• Maintain a centralized calendar for business, property, vehicle, insurance, LLC, and website renewal deadlines.
• Update and maintain lease agreements, rental applications, utility spreadsheets, and CAM/expense records.
• Create and improve checklists and SOPs for tenant onboarding, including background checks, lease execution, deposit verification, move-in documentation, and key release.
• Organize company email inboxes by archiving or removing unnecessary emails and monitoring storage usage.
• Provide general administrative and operational support as needed.

Qualifications

• 2+ years of experience in administrative support, operations, real estate, or property management.
• Strong organizational and document management skills.
• Proficient in Google Workspace and Microsoft Office, particularly Excel or Google Sheets.
• Excellent attention to detail, time management, and communication skills.
• Ability to work independently and manage multiple priorities in a remote environment.

Requirements

• Real estate or property management administration.
• Insurance coordination or policy tracking.