Human Resources Assistant

• Provide day-to-day administrative support to the Human Resources department and assist with HR projects as needed.
• Assist with the new hire onboarding process, including filing new hire paperwork, requesting resources and required documentation, and tracking process.
• Coordinate with HR and IT to ensure new employees have the appropriate equipment, systems access, accounts, and other resources needed to begin employment successfully.
• Assist with planning and coordinating New Hire Orientation, including preparing materials and set-up.
• Complete and assist with Form I-9 processes and maintain required employment documentation.
• Update and maintain employee digital files and personnel records.
• Conduct employee file audits and assist with updating required compliance-related documentation.
• Scan, organize, file, and maintain confidential employee records in accordance with company procedures.
• Assist with Benefits Open Enrollment activities and other employee benefits-related projects.
• Assist with employee engagement activities, HR initiatives, and special projects as needed.
• Maintain confidentiality and exercise appropriate discretion when handling sensitive employee and company information.

• Assist with the recruiting and hiring process, including posting job openings and maintaining job postings.
• Assist with reviewing applications, coordinating interviews, communicating with candidates, and tracking candidate activity.
• Maintain recruiting records and assist with tracking job fairs, recruiting events, and staffing agencies.
• Assist with job fair and recruitment event coordination and preparation.
• Assist with the Applicant Tracking System (ATS) and other recruiting-related systems.
• Provide professional and positive experience for candidates throughout the hiring process.

• Provide administrative support to HR, Accounting, and other departments as needed.
• Assist with company travel arrangements, including booking flights, hotels, rental cars, and other travel-related accommodations.
• Assist with spreadsheets, data entry, reports, correspondence, and other administrative tasks.
• Perform scanning, copying, filing, emailing, and other general office duties.
• Assist with maintaining organized electronic and paper records.
• Support special projects and other duties as assigned.

• Previous experience in Human Resources, recruiting, office administration, or a related field preferred.
• Bachelor's degree, or relevant coursework in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered.
• Strong organizational skills with excellent attention to detail and follow-through.
• Highly adaptable with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Motivated, enthusiastic, coachable, and eager to learn.
• Forward-thinking and proactive with the ability to identify and address administrative needs.
• Excellent written and verbal communication skills.
• Professional interpersonal skills with the ability to interact effectively with employees, candidates, managers, and individuals at all levels of the organization.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Ability and willingness to learn and effectively use HRIS, ATS, and other company systems.
• Strong customer-service mindset and a positive, team-oriented attitude.
• Ability to work independently while also contributing effectively as part of a team.

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift and carry up to 15 pounds , such as file boxes and office supplies.
• Ability to bend, reach, and carry files and office materials as needed.
• Manual dexterity to operate standard office equipment, including scanners, copiers, printers, and computers.
• Ability to move throughout the office and access filing and storage areas as needed.

• Health, Dental, Vision, and HSA (effective 1st of the month after 30 days; subject to plan terms)
• Company-paid life insurance and EAP; voluntary short-term disability
• PTO (accrual-based) and company-paid holidays
• 401(k)

Southwest Florida is often praised as being one of the healthiest and happiest places in the world with miles of white-sand beaches and a dynamic community. Broadcast Center is an Equal Opportunity Employer and we are a drug-free and smoke-free environment.