Office Admin
$25 - $30 per hourWe are seeking an organized, proactive, and personable Office Administrator to oversee daily administrative operations and ensure the smooth running of their regional facility. In this versatile role, you will serve as the central hub of the office—welcoming guests, managing office supplies and vendors, coordinating facility maintenance, assisting local management, and providing cross-departmental support to Customer Service, Operations, and HR teams. Required Qualifications & Skills
- Experience: 3+ years of administrative, office management, or executive support experience, preferably within a distribution, manufacturing, or corporate environment.
- Software Proficiency: strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); comfortable learning corporate ERP or facility management software.
- Communication & Professionalism: Excellent verbal and written communication skills with a welcoming, professional demeanor and high regard for confidentiality.
- Organizational Skills: Exceptional time management, multi-tasking, and prioritization skills; able to keep office workflows running smoothly with minimal supervision.
- Problem-Solving & Initiative: Resourceful, detail-oriented problem solver who anticipates office needs, takes initiative, and maintains a positive team attitude.
- Education: High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred).
- Front Office & Reception: Greet visitors, vendors, and clients professionally; manage incoming main-line phone calls, route inquiries, and distribute incoming/outgoing mail, courier packages, and deliveries daily.
- Facility & Vendor Coordination: Serve as the primary point of contact for building maintenance, cleaning services, office equipment technicians, security systems, and utility vendors. Ensure office facilities remain safe, professional, and fully operational.
- Inventory & Supplies Management: Monitor, order, and maintain inventory levels for office supplies, breakroom amenities, printing/pantry materials, and administrative equipment within budget.
- Cross-Departmental Support: Assist Customer Service, Accounting, and Warehouse Management with administrative tasks including filing, scanning, document archiving, invoice matching, and data entry.
- Meeting & Event Coordination: Organize and prepare conference rooms for internal meetings, client presentations, and company events; arrange catering, technology setups, and travel itineraries for visiting executives or sales teams.
- HR & Onboarding Assistance: Support regional HR with local onboarding activities, including preparing new-hire orientation packets, issuing building badges, and maintaining confidential personnel files.
- Billing
- Customer Service
- Answering Phones
- Office Support
- Inventory
- Years of experience: 3 years
- Experience level: Experienced
shift: First
work hours: 8 AM - 5 PM
education: High School Responsibilities
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days. Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Vacancy posted 24 days ago
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