Office Admin
$25 - $30 per hourWe are seeking an organized, proactive, and personable Office Administrator to oversee daily administrative operations and ensure the smooth running of their regional facility. In this versatile role, you will serve as the central hub of the office—welcoming guests, managing office supplies and vendors, coordinating facility maintenance, assisting local management, and providing cross-departmental support to Customer Service, Operations, and HR teams. Required Qualifications & Skills
- Experience: 3+ years of administrative, office management, or executive support experience, preferably within a distribution, manufacturing, or corporate environment.
- Software Proficiency: strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); comfortable learning corporate ERP or facility management software.
- Communication & Professionalism: Excellent verbal and written communication skills with a welcoming, professional demeanor and high regard for confidentiality.
- Organizational Skills: Exceptional time management, multi-tasking, and prioritization skills; able to keep office workflows running smoothly with minimal supervision.
- Problem-Solving & Initiative: Resourceful, detail-oriented problem solver who anticipates office needs, takes initiative, and maintains a positive team attitude.
- Education: High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred).
- Front Office & Reception: Greet visitors, vendors, and clients professionally; manage incoming main-line phone calls, route inquiries, and distribute incoming/outgoing mail, courier packages, and deliveries daily.
- Facility & Vendor Coordination: Serve as the primary point of contact for building maintenance, cleaning services, office equipment technicians, security systems, and utility vendors. Ensure office facilities remain safe, professional, and fully operational.
- Inventory & Supplies Management: Monitor, order, and maintain inventory levels for office supplies, breakroom amenities, printing/pantry materials, and administrative equipment within budget.
- Cross-Departmental Support: Assist Customer Service, Accounting, and Warehouse Management with administrative tasks including filing, scanning, document archiving, invoice matching, and data entry.
- Meeting & Event Coordination: Organize and prepare conference rooms for internal meetings, client presentations, and company events; arrange catering, technology setups, and travel itineraries for visiting executives or sales teams.
- HR & Onboarding Assistance: Support regional HR with local onboarding activities, including preparing new-hire orientation packets, issuing building badges, and maintaining confidential personnel files.
- Billing
- Customer Service
- Answering Phones
- Office Support
- Inventory
- Years of experience: 3 years
- Experience level: Experienced
shift: First
work hours: 8 AM - 5 PM
education: High School Responsibilities
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days. Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Office Admin in Hayward, CA vacancy
- Job Description Job Description Description: Berger Moving & Storage is growing and that means exciting new career opportunities! Join an iconic family of companies known for our strong culture, exceptional team camaraderie, and commitment to professional growth and...SuggestedFor contractorsImmediate startRelocation
Berger Transfer & Storage
San Leandro, CA2 days ago - Scheduler/Data Entry Personnel Synergy Companies, an energy management contractor is hiring schedulers/data entry personnel to join our San Leandro team. Main Responsibilities: Inbound and outbound calls to schedule customers. Updating customer tracking ...SuggestedFor contractors
Synergy Companies
San Leandro, CA1 day ago $24 - $27 per hour
...Location: Hayward, CA 94544 Position Type: Full Time Salary Range: $24.00 - $27.00 Hourly Travel Percentage: None Position Summary: The Office Assistant is responsible for all telephone calls and in-person visits. Managing and processing prospect applications and securing...SuggestedHourly payFull timeWork at officeImmediate startMonday to FridayFlexible hours$22 - $25 per hour
Corporate Office Administrator Job Location: Union City, CA (Corporate Office) FLSA (Fair Labor Standards Act): Non-Exempt Reporting Structure: VP of Human Resources Pay Range: $22.00 - $25.00 per hour Position Summary The Office Administrator is responsible for supporting...SuggestedHourly payWork at office$25 - $29 per hour
...communicate effectively with patients, physicians, clinical staff, insurance companies, and billing staff. This is an in the office position Monday through Friday, 8:00 AM to 5:30 PM Key Responsibilities Schedule vascular procedures, surgeries, office visits...SuggestedHourly payWork at officeMonday to FridayFlexible hoursVascular Surgery
San Leandro, CA5 days ago$22 - $26 per hour
...the East Bay from West Oakland to Fremont ~ Ability to multi-task & adapt to momentary changes ~2+ years of administrative or office related experience ~ Restoration service industry experience a plus. ~ Exceptional organizational skills and strong attention to...Hourly payLive inWork at officeFlexible hoursWeekend work- ...Administrative Assistant We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure smooth workflow. The ideal candidate will assist in administrative tasks, coordinate schedules, and provide essential support...Work at office
Next Coms Talk
Hayward, CA4 hours ago $31.33 - $39.66 per hour
We are so glad you are interested in joining Sutter Health! Organization: SEMC - Sutter Eden Medical Center Position Overview: Provides standard and advanced clerical duties for the Emergency Department, under the direction of the Charge Nurse and/or Manager. Interfaces...Shorter hoursShift workNight shiftWeekend workSutter Health
Castro Valley, CA2 days ago$80k - $150k
Sequoia Home Health Is Growing And Looking For An Experienced Home Health Community Liaison To Join Our Team! At Sequoia Home Health and Hospice, we're passionate about our work and take pride in the quality of service we provide. Our community is uniquely diverse, ...Local areaWork from homeSequoia Home Health & Hospice
Hayward, CA2 days ago$110k - $123k
Kindred Hospital San Francisco Bay Area is a 99-bed long-term acute care hospital offering the same in-depth care you would receive in a traditional hospital, but for an extended recovery period. We partner with your physician and offer 24-hour clinical care seven days...Full timeWork experience placementWork from homeScionHealth
San Leandro, CA3 days ago- Stealth Mode Battery Startup in Fremont, California, is seeking an Office Admin to support daily operations at our prototyping facility. This on-site role ensures a professional, well‑organized environment and coordinates site logistics, vendor access, and general administrative...Work at office
- Loop Neighborhood in Union City, CA is seeking a Corporate Office Administrator to support daily operations across the corporate office and store locations. The role maintains office environments, coordinates events, and assists with HR and recruiting activities. You will...Work at office
$78.72k
...stakeholders • Ability to handle confidential information with discretion • Experience preparing reports, presentations, and managing office coordination tasks • Ability to work independently and use sound judgment Ensure compliance with company safety standards,...Work experience placementWork at officeRelocation packageCummins Inc.
San Leandro, CAa month ago- Victory Automotive Group seeks a Business Development Representative to enhance our team's performance. This role involves managing sales inquiries, coordinating with departments, and ensuring excellent customer service. Ideal candidates have prior administrative or customer...
- ...lines General Administrative Duties: Perform clerical duties such as filing, photocopying, scanning, and data entry Organize office processes and maintain accurate records Support managers across departments as needed (GM, Service, and Parts) Handle general...Full timeWork at office
$22 - $25 per hour
...communication skills ~ High level of discretion and professionalism when handling sensitive information ~ Proficiency in Microsoft Office Suite (Outlook, Excel, Word,) ~ Experience with HRIS systems and applicant tracking systems (ATS) preferred Westmed Ambulance...Hourly payWork at office- Job Description Job Description Therm-x of California is the leading manufacturer of Advanced Temperature and Control Systems for Hi-Technology industries. We have been in business for over 30 years and have a diverse customer base. We offer competitive pay, medical...
Therm-x of California
Hayward, CA22 days ago $25 - $28 per hour
...pay range $25.00/hr - $28.00/hr Operations & Supply Chain Enthusiast | Business Development Executive in EdTech | Strong in CRM, MS Office & Cross-Functional Collaborations. We are looking for a highly organized and detail-driven Service Coordinator to support our...Contract workDay shiftAfternoon shift$22 per hour
Community Safety Liaison-Hayward Reports To: Market Manager Supervision Requirements: None Hours: Part-time, hourly, non-exempt status Salary Range: $22 per hour (expected starting salary) salary range $22-$25 per hour The Agricultural Institute of Marin...Hourly payPart timeLocal area$95k - $110k
Lifepoint Rehabilitation is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a Clinical Liaison joining...Temporary workPart timeRelief- Lifepoint Health® is seeking a Clinical Liaison for Inpatient Acute Rehab in San Leandro, California. This full-time position involves building referral relationships, performing patient assessments, and communicating rehabilitation options to patients and families. Your...Full time
$110k - $123k
About the Hospital Kindred Hospital San Francisco Bay Area is a 99‑bed long‑term acute care hospital offering the same in‑depth care you would receive in a traditional hospital, but for an extended recovery period. We partner with your physician and offer 24‑hour clinical...Full timeWork experience placementWork from home- ...without discrimination. A. BASIC PURPOSE The purpose of this position is to provide administrative and clerical support to the Officers and staff of the Hayward Corps office. This position must be capable of multi-tasking and have an in-depth knowledge of Microsoft...Part timeWork at office
The Salvation Army USA Western Territory
Hayward, CA3 days ago $30 per hour
...industry-leading technology to help companies create a better workplace and connect their employees. Canteen's solutions include markets, office coffee and snacks, unattended retail, and culinary. Our people are at the heart of everything we do. Their dedication,...Hourly payFull timePart timeWork at officeLocal areaImmediate startRemote workFlexible hoursCompass Group USA
Hayward, CA2 days ago$19.28 - $28.89 per hour
...Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations. Partner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create...Minimum wageTemporary workPart timeWork experience placementSeasonal workWork at officeLocal areaRemote workSocket
Hayward, CA3 days ago$85k
...life care. Valid driver’s license, reliable transportation, and local travel required. Proficiency with CRM systems and Microsoft Office. Preferred Experience: Established relationships with local hospitals, SNFs, ALFs, physicians, and case managers. Proven success...Work at officeLocal areaMonday to FridayAfternoon shift$110k - $123k
Clinical Sales Liaison Full Time - ScionHealth, San Leandro, CA At ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new...Full time- Lifepoint Rehabilitation in California is seeking a Clinical Liaison to support admissions to our acute rehab unit. You will build referral networks, coordinate intake and screening, and perform on-site clinical judgments to determine patient eligibility, while guiding ...
- ScionHealth seeks a dedicated healthcare sales professional to manage referrals and admissions for our Bay Area accounts. You will conduct in-person meetings, educate referral sources about our specialty hospitals, and coordinate with physicians, payers, and families to...
$83.2k - $122k
Lake Chabot Rd, Castro Valley, California, 94546-5309, United States of America. As a Registered Dietitian at DaVita, you’ll be a part of a Team that values work-life balance and where your personal and professional growth is a top priority. DaVita has an open position...Minimum wageFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Admin. Be the first to apply!
