Office Experience Coordinator

**This role is exclusively only eligible for candidates who are able to be onsite 2x a week in Troy, MI** The PG Difference PG is a Minority and Veteran Owned Workforce Solutions company. Our culture and our brand are built around our people-first mentality. We place an emphasis on building relationships and getting to know our PG community and business before we train employees on their day-to-day jobs. Our goal is simple, to help our employees build a network of lasting relationships based on trust and respect for each other. This allows us to foster an environment that supports employees' choices to balance what’s most important to them. Our hybrid environment provides employees opportunities to connect, develop, and succeed, while still giving them autonomy and flexibility to work remotely or from a local office based on their needs. We believe that everyone’s voice matters regardless of their role or tenure. Within PG, employees have access to leadership of all levels and the opportunity to give and receive feedback to influence change in both formal and informal ways. We also like to have quite a bit of fun along the way! Job Description The Office Experience Coordinator provides administrative, event, and office support to help create a positive and well-organized workplace experience for employees, visitors, and business partners. This role assists with the coordination of internal events, meetings, office operations, and employee engagement activities while helping ensure the day-to-day needs of the office are met. Working closely with teams across the organization, the Office Experience Coordinator helps coordinate logistics, schedules, vendor relationships, meeting support, and workplace activities that contribute to a welcoming and productive environment. This position requires strong organizational skills, attention to detail, a customer-service mindset, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate enjoys supporting others, working behind the scenes to keep things running smoothly, and contributing to memorable experiences for employees and guests alike! Responsibilities Event & Meeting Coordination Assist with the planning and coordination of internal meetings, training sessions, employee engagement activities, celebrations, and company events Coordinate event logistics including room reservations, catering, supplies, signage, and meeting materials Help prepare event timelines, checklists, and logistics details to support successful execution Provide onsite support before, during, and after events, including setup and breakdown activities Assist with resolving event-day needs and last-minute changes as they arise Support post-event activities, including expense tracking and feedback collection when needed Office Experience & Operations Support Coordinate food and beverage orders for meetings, trainings, and office events Assist with office readiness by helping maintain meeting spaces, office supplies, and event materials Support relationships with local vendors and service providers Help coordinate seating arrangements, room setups, and other workplace logistics Contribute to maintaining a welcoming, organized, and professional office environment Administrative Coordination Assist with scheduling meetings and coordinating calendars, meeting spaces, and event schedules Answer and direct incoming calls through the main office phone line Provide administrative support to teams across the organization as needed Organize and maintain shared resources, office materials, and event supplies Support special projects and additional administrative requests as assigned Assist with coordinating tradeshow and event logistics, including shipments, materials, and booth equipment Maintain swag inventory and assist with ordering and tracking promotional items for both Troy and Lombard offices Help organize returned event materials and maintain inventory storage areas Support customer gifting initiatives, holiday gift distributions, and customer event packages Coordinate shipping and mailing requests for customers, employees, Pathfinders, and other business needs Provide basic support for in-office photography needs during events and activities Human Resources & Organizational Development Support Provide administrative support for Human Resources and Organizational Development initiatives Assist with coordinating logistics for onboarding sessions, training programs, and development activities Prepare materials, meeting spaces, and resources for workshops and internal programs Coordinate scheduling, catering, and room setup for People Team meetings and events Handle sensitive and confidential information with professionalism and discretion Workplace Presence & Travel Maintain an onsite presence to support office operations, meetings, and events Attend company events when onsite support is needed Travel occasionally to support company events and business activities (approximately 4-5 times annually) Follow the team's hybrid work expectations, including regular in-office attendance Requirements 1-3 years of experience in event coordination, office administration, hospitality, customer service, or a related field Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) Strong organization, communication, and time management skills Ability to manage multiple priorities and adapt to changing needs Customer-service mindset with a focus on creating positive experiences Ability to work effectively with a variety of teams and stakeholders Professionalism, discretion, and attention to detail We believe everyone deserves the opportunity to succeed. This is why it is so important to us that our employees’ have access to a wide variety of development options to help them become better professionals and people. This includes informal opportunities for self-development, skills-based development, and formal training. The opportunities are endless, highlighting some of our options below: Our hybrid environment provides autonomy and flexibility to work remotely or from a local office based on team need Employee Development Program offering learning opportunities for varying levels of experience Tuition Reimbursement for both Undergraduate and Graduate Degrees Free Book Program (Yup, free books sent right to your door!) Internal development lunches and Snack Chats (Yes.. snacks!) Annual Training Fund Community Service Hours 20 Days PTO (Not Including Observed Paid Holidays!) Projected Budget Compensation Hourly Base Compensation: $18.25 - $21.15 Bonus eligibility up to $2,000 Cost of Labor Adjustment applicable in specific markets 401K with Company Match; Health; Dental; Vision; Long & Short Term Disability; Life Insurance; Paid Holidays; Paid Time Off (PTO); Treat Yourself Fund; Tuition Reimbursement for Continuing Education/Professional Certification Populus Group is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options. However, if you have questions about this position, please contact View email address on click.appcast.io. #J-18808-Ljbffr Populus Group