Event Coordinator

Happy Hospitality Event CoordinatorHappy Camper is looking for an Events Coordinator to join our team! This is a position that is tasked with the booking, planning and coordinating of all Happy Hospitality restaurant events. The successful candidate will take on a key leadership role in a dynamic and fast-paced hospitality company. You'll be the point of contact for our events department and work closely with the General Manager, Director of Operations, and the Chief Operating Officer. The role provides an opportunity to grow and develop in an organization with a mission that has real positive social impact, in addition to aggressive business goals.ResponsibilitiesWill assist in coordinating all organizational aspects of events for Happy Hospitality including Happy Camper, Paradise Park and Homeslice.Promptly respond, manage and maintain communication to all location event inquiries with potential clientsIdentify qualifying business potential, closing business sales, overcoming objections, negotiating, upselling and understanding the client's needsHandle contracts, negotiations, create invoices with deposits and final payment of events including account reconciliations as neededEnsures that events meet legal, safety, and health requirements and regulationsCreate a proposal with floorplans, custom menus and general event outlines to present to clientsCoordinate and complete Banquet Event Orders (BEOs) and update BEOs as neededCommunicate BEOs on a regular basis with FOH and BOH management teamsWork with management team to ensure proper scheduling of staff for eventsReview menu and beverage selections with GM and Kitchen Manager to ensure food and beverage are orderedCommunicate effectively with team to ensure, equipment (such as Audio Visual, power cords, etc.), dinnerware and glassware are available for the event and that the setup of spaces are communicated accordingly as wellDevelop new client relationships and strengthen existing partnershipsAbility to maintain confidential and meticulous customer filesUphold high standards of professionalism and communicationPerform other duties as assignedPhysical Demands Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Must be able to access and navigate each department at the organization's facilities.Qualifications/RequirementsExcellent management and supervisory skillsExcellent written and verbal communication skillsExcellent organizational and time management skillsProficient in Microsoft Office Suite or similar softwareExcellent verbal and written communication skillsExcellent organizational skills and attention to detailKnowledge of Hospitality and EventsUnderstanding written sentences and paragraphs in work related documentsStrong motivational and leadership skillsAbility to work under tight deadlines and prioritize responsibilitiesAbility to handle and maintain confidential informationDesirable: Previous restaurant or hospitality experience, Previous experience using event platforms, Previous sales experience, Familiarity with reservation and booking platforms (i.e. Open Table)Required Leadership Skills/Values: Active Listening, Decision Making and Problem Solving, Professionalism, Time Management and Initiative, Mathematical Reasoning, Oral Expression, Oral Comprehension, Problem SensitivityRequired Years of Experience 1-2 yearsSchedule Day shift, Night Shift, Weekends, Holidays On callCompensation Details Compensation: $50-60,000 Salary with CommissionCompany Benefits & Perks Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Dining DiscountsDepartment : Events Reports to : Events Manager, General Manager, Director of Operations and COO Status : Salary FLSA Code : Exempt Location : ChicagoHappy Camper is an equal opportunity employer. We value diversity in gender, race, ethnicity, sexual orientation, gender identity, disability, religion, age, veteran status, life experiences and ideas. We are committed to providing equal employment opportunities and strive to provide an inclusive culture that embraces diversity. Must be eligible to legally work in the United States.