Office Assistant

Job Description

Job Description

We are looking for an experienced and self-directed Office Assistant to support daily front desk and workplace operations in Chicago, Illinois. This Contract position is ideal for someone with a hospitality mindset who takes pride in creating a welcoming, organized, and detail-oriented office environment. The person in this role will serve as a key point of contact for guests while helping maintain shared spaces and ensuring day-to-day administrative needs are handled efficiently.

Responsibilities:
• Welcome guests, clients, and visitors and provide a positive arrival experience at the front desk.
• Oversee the appearance and readiness of common areas by keeping shared spaces neat, stocked, and presentable throughout the day.
• Perform workplace support tasks such as preparing coffee, replenishing pantry items, straightening furniture, and wiping down surfaces as needed.
• Manage incoming calls and general front desk inquiries, directing requests to the appropriate contacts in a timely manner.
• Handle routine clerical and administrative duties to support smooth office operations and daily business activities.
• Work independently to identify and address facility or hospitality-related needs with minimal supervision.
• Help coordinate basic office services and maintain an organized, efficient environment for employees and visitors.
• Support administrative processes that may involve billing, CRM updates, time-tracking tools, or related office systems when required.• Previous experience in hospitality, front desk support, workplace services, or office coordination.
• Ability to work independently and manage responsibilities effectively without extensive training or close supervision.
• Strong interpersonal skills with a customer-focused and detail-oriented approach to guest interactions.
• Comfortable handling clerical tasks, answering inbound calls, and responding to general office inquiries.
• Ability to maintain a clean, orderly, and service-oriented workplace environment.
• Familiarity with business software or office systems, including CRM platforms, timekeeping tools, or accounting-related applications, is a plus.
• Reliable organizational skills and attention to detail in a fast-moving office setting.