Project Specialist

Company Description Biter & Associates, LLC is a professional search firm specializing in direct-hire recruitment and human resource services for a wide range of roles, from human resources and accounting/finance to management, sales, manufacturing and administrative positions.

Our client is an international company , specializing in instrumentation, sensors, gauges and software for the oil & gas, food and medical industries. They are seeking a dynamic and results-driven Project Specialist to join their dynamic team.

• Coordinates and manages project orders as assigned following company procedures and policies.
• Verifies the observance of project execution activities to company procedures and policies
• Serves as the primary customer contact for the duration of the project 
• Enters orders into the ERP system 
• Categorizes project files and specifications and shares with other participants
• Organizes and conducts internal and external commencement meetings as demanded by the complexity of the project 
• Develops and owns the Project Plan including schedules, milestones, activities, procurement strategy, execution strategy, resources, communications, and risk analysis 
• Confirms there is alignment between the customer’s required delivery date and company commitment date, including milestone dates for document submittals and approvals, hold points, inspection, and testing dates 
• Analyzes project specifications and related data along with PMO engineering to provide accurate technical and sales order requirements to CAD technicians
• Reviews drawings and product design(s) in conjunction with Senior Project Contract Coordinator (SPCS) and Project Management Engineering for compliance with company standards, customer contract requirements & related specifications, and recommends changes when necessary 
• Coordinates with document control to guarantee the timely submittal and approval of documentation delivery 
• Manages and takes ownership of the documentation files including worksheets and forms related to the project
• Performs supplementary duties as needed 
• Coordinates with production, CoEs, subcontractors, and the customer throughout the life of the project to accelerate deliverables and approvals and provides ongoing progress reports
• Monitors order progress and coordinates with engineering, procurement, planning, production, quality, and logistics to meet contractual project deadlines
• Examines project records -product files, related documents, and correspondence- for accuracy 
• Reviews design documents, release, request, and change forms under the guidance of the SPCS or Project Management Team Leader prior to signature
• Ensures proper project close-out; such as lessons learned, documentation completion, payment completion, and MRO handoff.
• Supports Project Proposals Specialists (PPS) with the preparation and submittal of sales quotations when required 

Your Background & Experience

• A Bachelor’s Degree in related field such as Engineering or Business (preferred), coupled with 3+ years of project order management experience, or 6+ years of project order management experience in a manufacturing environment. 
• Solid understanding of the EPC, Capital Projects, and Oil & Gas markets
• Process industries instrumentation and controls experience preferred 
• Certified Associate Project Management (CAPM) preferred 
• Knowledge of sales application processes 
• Exhibits organizational skills, attention to details, and ability to meet deadlines 
• Strong verbal and written communication skills 
• Ability to take care of the customers’ needs while following company procedures and policies 
• Capacity to perform under pressure and work independently with minimal supervision 
• Computer literate and knowledge of Microsoft Office, Adobe Products, DMS, CAD, and ERP Systems 

Biter & Associates is a direct-hire recruiting firm. No fee is ever charged to the candidate. All fees are paid by our client companies. Candidates must submit a minimum of three professional references and agree to a criminal background check, employment verification and verification of education.