Household Manager & Family Assistant (with Meal Prep Support)

Household Manager & Family Assistant (with Meal Prep Support) Location : Indianapolis, Indiana 46202 Employment Type: Part-time, 15-18 hours per week Schedule: Flexible schedule based on candidate availability. Priority days are Tuesdays and Wednesdays. May include occasional evening hours. Compensation: $30 - $35 per hour Start Date : ASAP Requirements Maintain a smoke-free environment Reliable transportation (personal vehicle with mileage reimbursement provided) Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including Tdap, MMR, Hepatitis A/B, COVID-19, and annual influenza), as well as any future routine vaccinations recommended for respiratory illnesses, subject to applicable legal accommodations Able to maintain an environment with minimal heavy fragrances About Our Family We are a busy and active family living in a historic home in Indianapolis with two young children, one elderly cat, and a baby on the way this September. We both work full-time and spend most weekdays in the office, with occasional travel for conferences and client visits. When we do work from home, we have a dedicated home office space that is important to our daily workflow and focus. Our home is full of energy, constant movement, and lots of love, but like many working parents, we often feel like we’re constantly chasing the clutter and trying to stay one step ahead of the day-to-day logistics of family life. We live by our calendar, and while we’ve tried to create systems, many of them no longer function in a way that truly supports how we live right now. Things like laundry can easily take over an entire Sunday, and the constant mental load of meal planning and figuring out “what’s for dinner” can feel overwhelming in an already full week. We’re looking for someone who can step into the natural rhythm of our household, help things run smoothly, and bring thoughtful, proactive support without overcomplicating what already works. We deeply value communication, coordination, reliability, and small thoughtful touches that make everyday life feel lighter and more manageable. We hope to find someone who can integrate seamlessly into our household and become a trusted presence in our daily routine. Who You Are / What We're Looking For You are observant, proactive, and comfortable working independently without needing constant direction. You notice the small things before they become bigger issues, whether that’s recognizing when the litter box needs attention or replacing batteries before they run out. You take initiative naturally, while also respecting household preferences and the specific ways things are done. You are warm, thoughtful, and communicative without needing to fill every quiet moment. You understand that our home office is an important workspace and are mindful of boundaries and focus time during the workday. You are highly organized, detail-oriented, and genuinely enjoy creating a sense of order, calm, and ease within a busy household. You are adaptable and comfortable with the natural ebb and flow that comes with a home full of young children. You understand that flexibility is essential and are able to shift priorities as needed. Most importantly, you value open communication, welcome feedback, and are interested in building a long-term relationship with a family rather than simply completing tasks day to day. Key Responsibilities Household Management and Organization Perform daily resets and light tidying throughout the home: dishes, surfaces, mudroom/entryway, vacuum high-traffic areas and rugs, and taking out the trash Reset kitchen as needed throughout the day Prepare home before weekly house cleaners arrive Organize toys and living spaces Assist with seasonal clothing swaps for children Care for indoor plants Proactively change batteries, light bulbs, and smoke detectors Assist with hosting preparation: pull tables from basement, wipe down surfaces, stock supplies Unpack travel items and process laundry upon family's return Maintain and suggest improvements to existing household organizational systems Inventory & Errands Restock pantry, fridge, and household supplies Maintain stock of essentials like toilet paper and paper towels and monitor household supplies across three floors Add items to shared inventory list system Order supplies as needed (with final purchase approval from family) Process returns and manage donation drop-offs Assist with putting away dry cleaning Perform gift shopping errands based on family specifications Handle packages and assist in creating a system for family review before putting items away Break down and dispose of boxes Meal Planning and Preparation Prep ingredients (wash berries, chop vegetables, etc.) for family-chosen recipes on busy weeknights Assist with simple tasks: turn on oven, pop in precooked food Monitor fridge contents and flag items going bad before restocking Assist with preparing and packing lunches for parents on office workdays Conduct grocery shopping with family-maintained list or receive/put away grocery deliveries Midweek grocery restock to supplement weekend shopping Laundry & Linens Process laundry throughout the week to prevent pile-up Fold and put away laundry according to family preferences Iron specific items as needed Complete sheet changes and bed-making as needed Handle pool towel loads during pool season Deep Cleaning & Special Projects Deep clean fridge and oven Empty dishwasher trap Wipe down cabinetry Address baseboards and cobweb removal Wash comforters and rugs on regular rotation Maintain cleaning schedule for deep tasks throughout the house Maintain main floor bathroom and kitchen daily Vehicle Upkeep Coordinate with mobile detailer for vehicle cleaning Weekly car vacuum to address snack debris (as schedule permits) Family Support (& Child Assistance) Occasional pickups and drop-offs when primary childcare is unavailable Light supervision and back-up childcare, particularly evenings 1-2 hours of coverage for after-work events when needed Once baby arrives, ensure baby bottles and pump parts are washed and ready Pet Care Maintain cat litter box Monitor and refill food and water as needed Coordinate cat boarding drop-off and pickup when family travels Vendor & Property Oversight Be available for contractor and vendor access Follow-up on quotes and coordinate scheduling Pool area maintenance: towel loads, stock pool bath, load drinks in fridge Maintain pool house and outdoor space readiness Administrative & Personal Assistant Support Potential to help with travel suggestions (including flight times, etc.) Oversight into weekly family calendar Note: This role requires a background check. #J-18808-Ljbffr Sage Haus