Finance & Grants Compliance Analyst

Job Description and Duties

**This is a re-advertisement. Candidates who previously applied do not need to re-apply. Your application package is on file.**

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

The Hazard Mitigation Section increases California’s capacity to withstand natural and human-caused disasters through state and local mitigation planning, grants administration, and specialized technical assistance. Additionally, the Section supports communities in developing, seeking funding for, and implementing plans and projects that reduce the effects of future disasters.

Under the Hazard Mitigation Administration Unit Supervisor, Analyst II provides administrative and data analytics support to the Hazard Mitigation Section and tracks the status of all hazard mitigation grants. Responsibilities include, but are not limited to, the following:

• Maintaining and updating the Hazard Mitigation Section website
• Posting all notifications for trainings, webinars, NOFOs, etc.
• Providing data analytics support to the Hazard Mitigation Section
• Tracking the status of all mitigation grants and disbursement of
• funds to subrecipients
• Overseeing State Management Costs for federal mitigation programs
• Coordinating with the Recovery Financial Processing Division to ensure mitigation funds are reconciled and grant payments are issued in accordance to grant program deadlines

You will find additional information about the job in the .

Working Conditions

Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section) . Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrate willingness to assume duties of various complexity and adapt to changing priorities
• Have excellent communication and interactive skills
• Be proficient in the use of various computer word processing, spreadsheet, and database applications and be willing to learn new technological tools and to incorporate them in daily tasks
• Have basic and intermediate skills in running financial reports, including but not limited to setting up & correcting formulas and cleaning up data
• Possess basic and advanced arithmetic skills, including but not limited to performing calculations to determine sums, differences, and percentages
• Experience in administration and financial assistance for grant programs
• Possess excellent written and oral communication skills, with the ability to present information and express ideas in a clear, confident, and convincing manner
• Have experience in working with large amounts of data and providing data analysis
• Demonstrate ability to understand and follow verbal and written directions, protocols, and procedures
• Demonstrate excellent interpersonal skills with the ability to work in a multi-disciplined team environment
• Have excellent and predictable attendance
• Possess strong organizational, accounting, and time management skills
• Demonstrate attention to detail and ensure the completeness and accuracy of the provided information particularly with financial records
• Demonstrate the ability to prioritize and work well under pressure to meet quick deadlines
• Possess excellent customer service skills
• Demonstrate willingness to participate in meetings, discussions, and conversations with internal and external stakeholders to identify or resolve issue

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration.

A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and Desirable Qualifications for this position.

SOQ FORMAT INSTRUCTIONS:

• The SOQ shall be no more than one page, single-sided, single-spaced in 11-point Arial font.

PLEASE ANSWER THE FOLLOWING:

1. Please describe your background, skillsets, education and/or training as it relates to the duty statement and desirable qualifications.

2. Describe your experience preparing, reviewing, and submitting financial reports related to grants or funded programs. How did you ensure accuracy and timeliness?

For assistance in uploading documents, including SOQ, you may want to consider watching the following video from CalHR's Training Catalog:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.