AP ADMINISTRATIVE ASSISTANT - Part-time

Job Description

Job Description

Description:

About Us

TM Associates is a family-owned business united by its mission and defined by its values. We take our work personally, knowing the resident experiences we’re responsible for truly impacting people. This belief—that of our founder, Tevis Margolis, continues to be realized through our growth from seven team members to over 500. Mr. Margolis’ drive to build a business dedicated to its people has resulted in a unified determination to meet each client's high expectations. Those expectations include building and managing the very best communities for the people who need them most.

Our company takes pride in our employees. We believe we are the best because of our dedication to training, benefits, and leadership.

Position Summary

The Accounts Payable Administrative Assistant provides administrative and clerical support to the Accounts Payable department. The role focuses on helping the AP team maintain accurate records, process invoices, and support daily office operations. Part-time in the office 20-28 hours per week.

Supervision and Direction: The Accounts Payable Administrative Assistant reports to the Accounts Payable Manager and performs assigned responsibilities under general supervision, following established departmental policies and procedures.

Benefits

We offer full medical, dental, and vision insurance, a 401(k) with company match, and paid leave.

Equal Opportunity Statement

TM Associates Management, Inc. is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. We are also committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants who require accommodation during the application process.

Qualifications:

• High school diploma or equivalent
• 1–3 years of accounts payable or administrative experience
• Knowledge of Utility Processes and Operations
• Yardi software experience
• Comprehensive knowledge of Microsoft Office Suite, with specialization in Excel
• Strong attention to detail with exceptional organizational, communication, and problem-solving abilities, and customer relationship skills
• Skilled in managing confidential data with exceptional attention to detail and precision under tight deadlines

Duties and Responsibilities:

• Coordinate the timely receipt, sorting, and distribution of incoming invoices and mail.
• Scan, file, and organize AP documents electronically and physically
• Work directly with utility vendors to update account and billing information
• Contribute to special projects and initiatives as directed by management