Staff Accountant- Accounts Payable/Receivables

Job Description

Job Description

Job Overview

We are looking to add a detail oriented, accurate, and organized Staff Accountant to our growing and dynamic accounting team! The Staff Accountant is responsible for maintaining accurate financial records, supporting day-to-day accounting operations, and ensuring timely processing of payables/receivables, reconciliations, and routine financial reporting. This role reports to and supports the Controller by keeping financial data organized, accurate, and audit-ready. While INVENTORY experience is required, experience in the cannabis industry is not required, but highly desirable!

What You’ll Do

• Record and classify financial transactions in the accounting system (e.g., bills, deposits, expenses, journal entries).
• Manage accounts payable (AP) : process vendor invoices, match POs/receipts (if applicable), and code expenses.
• Manage accounts receivable (AR) : generate invoices, post customer payments, track aging, and follow up on overdue accounts.
• Perform bank, credit card, and loan reconciliations on a regular schedule; investigate and resolve discrepancies.
• Maintain and reconcile general ledger and inventory accounts; ensuring transactions are properly supported and documented.
• Support month-end close : prepare reports, schedules, and documentation for leadership and/or external accountants.
• Maintain organized financial records (digital and physical) for audits, tax prep, and internal review.
• Assist with payroll support tasks as assigned (e.g., timesheet review, deductions support, reporting) while maintaining confidentiality.
• Track and report key metrics as needed (cash position, AP/AR status, budget vs actual summaries).
• Ensure compliance with internal controls and company policies; identify process improvements to reduce errors and increase efficiency.
• Communicate with vendors/customers professionally to resolve billing and payment questions.
• Performs other related duties as assigned to support business needs.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting/Finance/Business preferred.
• 2–5+ years of bookkeeping/accounting support experience (or equivalent).
• Inventory Accounting experience is a MUST!
• Working knowledge of AP/AR, reconciliations, and general ledger fundamentals.
• Proficiency with accounting software, including QuickBooks, Sage and Excel/Google Sheets.
• Strong attention to detail and ability to manage deadlines with minimal supervision.
• High integrity with demonstrated ability to handle confidential information.
• Experience with multi-entity companies are highly preferred!
• Accuracy, organization, and follow-through
• Strong financial and reconciliation skills
• Clear written and verbal communication
• Problem solving and process improvement mindset
• Ability to prioritize and manage multiple tasks