Office Assistant- Administrative

Job Description

Job Description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Position Overview:
Zoom Elite Transportation is seeking a reliable, detail-oriented, and proactive Office Assistant to support the daily operations of our administrative office. The ideal candidate will possess both human resources and general office experience and will serve as a key support person to the General Manager and Director. This role requires excellent organizational, communication, and interpersonal skills, with the ability to multitask and maintain confidentiality in a fast-paced environment.

Key Responsibilities:

• Provide direct administrative support to the General Manager and Director, including scheduling meetings, preparing reports, and managing communications.
• Assist with HR functions such as onboarding, employee file maintenance, benefits coordination, and attendance tracking.
• Serve as a point of contact for internal and external communications, including phone calls, emails, and visitor inquiries.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Manage office supply inventory, ordering materials as needed.
• Assist in the preparation of company reports, presentations, and internal documentation.
• Support recruiting processes by posting jobs, scheduling interviews, and communicating with candidates.
• Maintain accurate employee records and ensure compliance with federal and state labor laws.
• Assist in organizing company events, meetings, and training sessions.
• Provide backup support to other administrative staff as needed.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in business administration, human resources, or related field preferred.
• Minimum 2 years of experience in an administrative or office assistant role.
• Previous HR experience strongly preferred.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Professional demeanor with a high level of discretion and confidentiality.
• Ability to work independently and as part of a team.

Work Schedule:

• Full-time, Monday through Friday (additional hours may be required based on business needs)

Compensation:

• Starting Pay - $18 -$22 per hour
• Benefits may include paid holidays, PTO, training opportunities, and potential for growth within the company