Accounts Payable Specialist

Job Description

Job Description

TEMP TO PERM POSITION

This role will be a key member of the Finance team, performing day-to-day Accounts Payable activities to ensure timely and accurate payments to our vendors as well as adherence to applicable policies. This position will have frequent interaction with, and will work collaboratively with, other Finance team members as well as other departments across the company, including Sales, Procurement, Client Services, Operations, R&D, HR, and Quality. A high level of commitment to quality of work and confidentiality is required for this role.

Essential duties and responsibilities

• Process invoices and payment requests
• Perform GL account coding for invoices and payments
• Collaborate effectively and professionally with other finance team members, other departments, and vendors
• Review all invoices and payment requests for appropriate backup documentation; gather any missing documentation
• Perform 3-way matching for raw materials purchases
• Perform 3-way matching equivalent for non-PO purchases
• Perform reconciliations between various documents as needed
• Respond to vendor inquiries on a timely basis
• Respond to internal inquiries from other departments on a timely basis
• Perform Check Runs and prepare Wire Transfer and electronic payment requests
• Organize and maintain AP files and records – electronic and hard copy
• Prepare and maintain various Excel spreadsheets
• Generate various reports and export to Excel out of Goodier’s ERP system, including AP Agings and Vendor Spend Reports
• Research purchases as needed in Goodier’s ERP system
• Ensure adherence to all applicable company policies
• Assist with various accounting related tasks as needed
• Assist with month-end close as needed
• Assist with Accounts Receivable cash applications as needed
• Assist with gathering of supporting documentation for year-end audit as needed
• Other duties as assigned.

******** Qualification requirements

• High school diploma or GED required, Associates or Bachelor’s degree a plus
• 2 – 3 years Accounts Payable experience required; more is a plus
• Strong Microsoft Office experience
• Strong ERP software experience. Experience with SAP Business One highly preferred.
• Experience with AI enabled AP Automation tools preferred.
• Commitment to confidentiality of sensitive information
• Excellent communication skills – written and verbal
• Excellent organization skills and attention to detail
• Commitment to providing high quality work to internal and external work partners
• Ability to interact effectively and professionally with others across various departments
• Flexibility to “wear various hats” and shift priorities as needed, as part of finance team for growing company
• Ability to meet deadlines
• Ability to work well in fast-paced professional office environment