Patient Registrar & Scheduling Coordinator Western Oncology

Summary

National Jewish Health is seeking a Patient Registrar & Scheduling Coordinatorto join the Western Oncology team in Golden Colorado. This role serves as an important first point of contact for patients helping coordinate appointments verify insurance coverage obtain authorizations and support access to care throughout the patient experience. The Patient Registrar works closely with patients providers and support teams to ensure accurate scheduling seamless communication and exceptional customer service in a fast-paced oncology practice.

Key Responsibilities:

• Schedule patient visits procedures referrals and diagnostic services while maintaining accurate provider schedules.
• Verify insurance coverage obtain required authorizations and identify potential financial barriers to care.
• Collect and update patient demographic insurance and registration information.
• Coordinate appointment scheduling across multiple services to support continuity of care.
• Communicate with patients regarding appointment status scheduling updates and next steps in their care.
• Collaborate with clinical and financial teams to support timely access to services and a positive patient experience.
• Maintain accurate documentation and complete daily scheduling authorization and registration activities.

National Jewish Health is the nations leading respiratory hospital and is recognized internationally for excellence in patient care research and education. Through Western Oncology patients receive high-quality cancer care delivered by a compassionate and multidisciplinary team. This position offers the opportunity to make a meaningful difference by helping patients navigate their care journey while supporting a team dedicated to improving health outcomes and patient access to essential services.

Position Summary

Facilitates patient access to ambulatory and emergency services and care providers. Schedules patient appointments for visits procedures diagnostic tests referrals and/or consultations. Obtains referral and/or insurance authorization/pre-certification approvals from health plan or primary care physician office. Financial responsibilities may include the following: verifying guarantor information collection of any monies due at the time of service charge entry and hold bill resolution. Provides efficient flow of clinical information via paper and electronic medical records.

Essential Duties

• Greets customers in the practice setting or on the telephone assesses needs and provides information and/or service requested.
• Collects all necessary patient demographic insurance and clinical information and updates changes when needed.
• Ensures that patients insurance allows them to be seen with scheduled physician at National Jewish Health.
• Refers patients to financial counseling if necessary.
• Communicates with clinicians to ensure that patient appointments are accurately ordered and scheduled. Manages physician schedules as assigned to ensure that schedules are full and accurate.
• Maintains communications with patients to keep them apprised of the status of their appointments.
• Acts as a problem solver with patients and clinicians to ensure that scheduling is performed.
• Monitors all aspects of individual patient schedules for continuity of appointments and appropriate prerequisite appointments.
• Schedules patient ancillary and physician appointments in a timely accurate and efficient manner in accordance with the patients schedule.
• Responsible for notifying the Patient Financial Counseling Office of any significant gaps in coverage and/or high co-pays or deductibles prior to services being rendered.
• Verifies outpatient and inpatient insurance both primary and secondary coverage (when applicable by service type) within set timeframes determined by Administrative Services Management.
• Complete daily reports for scheduling of all types and authorizations.
• Verifies the patients insurance and obtains appropriate financial assistance for patients.

Competencies

• Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
• Business Acumen: Using economic financial market and industry data to understand and improve business results; using ones understanding of major business functions industry trends and own organizations position to contribute to effective business strategies and tactics.
• Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
• Customer Focus: Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers and own organizations needs.
• Peer Relationships: Interacts with others in a constructive positive and respectful manner regardless of individual differences. Assists team members or co-workers in achieving personal goals and completing assignments.

Supervisory or Managerial Responsibility: None

Travel: None

Core Values

• Be available to work as scheduled and report to work on time.
• Be willing to accept supervision and work well with others.
• Be well groomed appropriately for your role and wear ID Badge visibly.
• Be in compliance with all departmental and institutional policies the Employee Handbook Code of Conduct and completes NetLearning by due date annually.
• Promotes a workplace culture based on mutual respect and merit where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
• Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
• Wears appropriate PPE as outlined by the infection control policies and procedures.
• Demonstrates compliance with all state federal and all other regulatory agency requirements.

Minimum Qualifications

• Education: High School graduate or equivalent preferred.
• Work Experience: A minimum of two (2) or more years of recent and related experience in a health care or customer service environment required.
• Special Training Certification or Licensure: None

Salary Range: $19.2- $23.79

Benefits
At National Jewish Health we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care our employees are our greatest asset. With that in mind we have designed a valuable comprehensive benefits package to meet the needs of our employees and their families.

• Comprehensive Medical Coverage: Multiple Cigna health plans for Colorado regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
• Paid Time Off: Generous PTO accruals to use for vacation and sick days and six paid holidays all compliant with Colorado state sick leave regulations.
• Dental & Vision Plans: Coverage effective the first of the month after hire.
• Retirement Savings: 403(b) plan with employer contributions after two years.
• Wellness Incentives: Earn up to $200 annually for preventive health activities.
• Tuition Reimbursement: Up to $5250 annually for full-time and part-time employees.
• Child Care Assistance: Childcare Flex Spending Account (FSA) with annual employer contribution.
• Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible employer.
• Disability & Life Insurance: Employer-paid plans and optional buy-up choices.
• Voluntary Benefits: Full suite of coverage options such as Accident Hospital Indemnity and Legal Plan
• Exclusive Discounts: Savings on local services insurance and RTD bus passes.

Anticipated Application Deadline:

Required Experience:

IC