Administrative Assistant

Administrative Assistant
Pittsburgh, PA
Pay: $23.00 per hour
26-07977

Job Summary

The Administrative Assistant provides comprehensive administrative, clerical, and operational support to ensure the efficient day-to-day functioning of the office. This role is responsible for data entry, payroll and financial support, work order management, employee onboarding assistance, and general office administration. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while providing excellent customer service to internal and external stakeholders.

Job Responsibilities

• Review weekly timesheets to ensure accurate billing against work orders.
• Enter weekly timesheet data into Kronos.
• Perform financial data entry and maintain accurate records.
• Support accounts payable and accounts receivable collections activities.
• Create and maintain work orders.
• Assist with new employee orientation, including providing Workday technical support.
• Answer and direct incoming telephone calls in a professional manner.
• Manage the employee uniform program.
• Assign and administer the employee per diem program.
• Provide administrative support to multiple leaders and departments.
• Prepare, process, and maintain reports, correspondence, and other business documents.
• Perform filing, copying, scanning, shipping, and other general office duties.
• Coordinate travel arrangements as needed.
• Communicate professionally with executives, vendors, suppliers, employees, and customers.
• Process payroll-related documentation and assist with administrative reporting.
• Compile information and prepare reports for internal and external stakeholders.
• Maintain organized records while ensuring confidentiality of sensitive information.
• Support additional administrative and operational tasks as assigned.

Job Requirements

• Previous experience in an administrative, clerical, office support, or coordinator role.
• Experience with payroll processing, timekeeping systems, or financial data entry preferred.
• Experience using Kronos, Workday, or similar workforce management and HR systems preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Mail Merge.
• Microsoft Access experience is a plus.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong customer service and interpersonal skills.
• Self-motivated with the ability to work independently.
• Knowledge of general office procedures, practices, and office equipment.
• Ability to maintain confidentiality and handle sensitive information professionally.

Education

• High school diploma or equivalent required.
• Associate's degree in Business Administration, Office Administration, or a related field preferred.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or View phone number on click.appcast.io.