Legal Executive Assistant

Job Description

Job Description

Executive Assistant | San Francisco, CA | Legal Support | $100K - $125K | Hybrid Schedule

A prestigious global law firm known for its collaborative culture, international reach, and growth-focused mindset is seeking an experienced Executive Assistant to support a senior Finance Partner and broader legal team. This is a high-visibility opportunity within a fast-paced professional services environment supporting sophisticated client work and senior-level stakeholders.

What You’ll Do

• Provide high-level executive support to a senior Finance Partner and additional fee earners
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones
• Coordinate client meetings, conference room logistics, catering, and meeting materials
• Serve as a key point of contact for clients, business partners, and internal teams
• Prepare, edit, proofread, and format legal and business documents with strong attention to presentation and accuracy
• Coordinate domestic and international travel arrangements, itineraries, transportation, and expense management
• Support billing processes, including editing narratives and liaising with revenue teams as needed
• Track engagement letters, compliance documentation, and time-sensitive administrative processes
• Maintain client contacts and assist with business development materials, presentations, pitches, and event coordination
• Provide general administrative support including printing, scanning, and document management
• Support broader team operations and provide backup coverage for colleagues when needed

What We’re Looking For

• 3–5+ years of Executive Assistant experience within a law firm or professional services environment
• Corporate legal support experience strongly preferred
• Bachelor’s degree or equivalent experience preferred
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent written and verbal communication skills with strong client-facing professionalism
• Exceptional organizational skills and meticulous attention to detail
• Ability to prioritize competing deadlines and manage multiple high-level requests simultaneously
• Demonstrated discretion and sound judgment handling confidential information
• Strong interpersonal skills with the ability to build relationships across all levels of an organization
• Self-starter mentality with strong problem-solving skills and proactive follow-through
• Collaborative, adaptable, and comfortable operating in a fast-paced environment

Compensation:

$100K – $125K, depending on experience.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance