Executive Assistant

Executive AssistantLocation: Orlando, Florida (Hybrid)This role will be based in Melbourne, Florida to start, and is expected to move to Orlando, Florida around September 2026.Position SummaryThales is seeking an Executive Assistant in Orlando, Florida. In this role, you will provide executive and administrative support to Executive Committee (ExCom) members. Your support assignment, under general supervision and acting on your own initiative, will include advanced, diversified and confidential duties, responding to requests for information on a wide range of topics and preparing information (reports, presentations, correspondence, etc.) as requested, scheduling appointments, maintaining calendars, and making travel arrangements. The work requires some analysis, creativity and independent judgement. Assignments may involve work of a confidential or complex nature, which require discretion, tact and diplomacy as well as practical knowledge of practices and procedures of the function(s) supporting and knowledge of corporate policy. Due to the visibility of the position, you will need to work well with all levels of company staff, as well as executives and support in customer and partner organization.Key Areas of ResponsibilityProvide support to assigned executive leadership to create and/or edit presentations, reports, spreadsheets, letters and other communications as needed (e.g. KPIs and dashboard/reports for business or operational review and EXCOM meetings, Region, Global Business Unit and Group reporting)Prepare all meeting and workshop logistics for assigned executive leadership including video conference, conference room scheduling, catering, agenda creation, collection and distribution of meeting materials, room set up and clean upCalendar management of active calendars, which involves resolving multiple conflicts (calendar management may include management of some personal appointments that may conflict with business related meetings)Coordinate and arrange complex travel plans (domestic and international), creating itineraries and agendasCreate and submit expense reports, as well as monitor reports submitted by the Executive's Direct Reports and notify the Executive of any concerns related to compliance with Company Expense policiesProactively compile any materials for upcoming meetings in order for assigned executive leadership to be preparedActively participate in planning and coordinating corporate visitors and customersMinimum QualificationsHigh school diploma or GED equivalent with a minimum of 6-8 years' experience assisting at the senior leadership level in a fast-paced environment or Bachelor's degree with minimum 3-5 years' of related experience, or Associates degree with 4-6 years of related experience.Proficient in Outlook, MS Office (Excel, Word, PowerPoint) and working knowledge of other general office equipmentExperience with travel scheduling and expense toolsStrong attention to detail, time management, and organizational skills with a keen sense of urgency about solving problems and seeing work through completionExcellent written and verbal communication skills with the ability to express ideas clearly and concisely with different levels within the organizationDemonstrated business acumen to understand Leader's priorities in order to properly arrange tasks in a dynamic environment with frequent interruptions and changing deadlinesSpecial Position RequirementsApplicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future.This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.Thales champions inclusion and we believe diversity strengthens the fabric of our culture. Thales is an Equal Opportunity Employer, including disability/veterans.If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at View email address on click.appcast.io reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is betweenTotal Target Cash (TTC) 52,871.00 - 98,640.00 USD AnnualThales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet InsuranceRetirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting periodCompany paid holidays and Paid Time OffCompany provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program