Office Services Supervisor

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic Office Services Supervisor to join our Chicago, Kansas City or Dallas team. The Office Services Supervisor assists in overseeing the firm’s office services which include office vendors, office supplies, and maintenance of shared spaces such as conference rooms, kitchens, and lobbies. This position maintains the Firms exceptional standards for productive office space. The Office Service Supervisor supports the Administrative Managers and supervises the daily tasks of Office Service Coordinators to ensure efficient operations, service delivery, and expense control. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful,Congenial,Personable,Positive Unpretentious,Approachable,Respectful,TeamOriented Accountable,TakesOwnership,CorrectsMistakes Organized,Timely,Confidential,Responsive(within24hours) DutiesandResponsibilities Oversee the work product of Office Service Coordinators, ensuring daily tasks, projects, and other assignments are completed in a timely and effective manner Manages timekeeping and attendance records for Office Service Coordinators including PTO request, timecard adjustments and approvals. Assist with coordinating training of new hires and providing guidance regarding appropriate responses to employee office inquiries Collaborate with Administrative Managers to ensure effective office spaces are managed for an efficient, safe, and productive operating environment Setsupnewlyacquiredofficesorofficespace. AssistAdministrativeManagerswithvendorcoordination Maintains records and ensures FMG operations policies and procedures are followed in respect to office services CreatesauniformservicedeliverytoallFMGofficelocations Ensures offices are clean and represent the Firm standards of representation Performsotherrelateddutiesasassigned Education,Experience,andSkills Bachelor’sDegreeinanyfieldorstudy At least two years of progressively responsible clerical experience required Strongsupervisoryandleadershipskills Excellentverbalandwrittencommunicationskills Excellentinterpersonalandcustomerserviceskills Excellentorganizationalskillsandattentiontodetail Excellenttimemanagementskills,withaprovenabilitytomeetdeadlines Abilitytoprioritizetasksandtodelegatethemwhenappropriate Abilitytofunctionwellinahigh-pacedworkenvironment Basicunderstandingofhowtooperatestandardbusinessequipment. Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems. Thepositionrequirestravelupto20%byflight. Whatweofferyou Competitivecompensation Comprehensivebenefitspackage,includingmedical,dental,andvision HSAandFSAplansavailableforemployeesanddependents Work-lifebalance GenerousPTOpolicy 401(k)planincludinga3%EmployerSafeHarborcontribution Firmpaidlifeinsuranceandlong-termdisability EmployeeAssistanceProgram Year-endbonusesandreferralfeeprograms EEOStatement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drugâfree workplace policy, which includes the ability to pass a preâemployment drug screen. Employees may be subject to reasonableâsuspicion drug testing in accordance with Firm policies outlined in the Employee Handbook. #J-18808-Ljbffr Freeman, Mathis & Gary