Administration Assistant PD

Overview Under general supervision, perform a variety of secretarial and administrative functions, including functional supervision of clerical support staff. Employees are expected to model the organization’s values of Compassion, Accountability, Respect, and Excellence and demonstrate core Success Factors: Instill Trust, Value Differences, Patient and Community Focus, and Collaborate. Responsibilities Prepare final versions of memos, correspondence, and statistical reports. Work from rough drafts, dictation, or software (word processing, spreadsheets, database management). Compose and send routine memos and correspondence in own name based on knowledge of situation. Draft detailed correspondence and reports for director’s review. Receive and screen visitors and telephone calls, ascertain needs, establish priorities. Provide information or resolve matters on own authority according to established policies. Maintain appointment schedule for supervisors, coordinate hospital commitments and outside associations. Schedule, coordinate, and attend inter-departmental meetings; compile agendas and distribute minutes. Perform duties related to the supervisor’s office in state/national/international organizations: coordinate conferences or special events, secure facilities, contact speakers, confirm arrangements, prepare materials, assist with event registration and recordkeeping. Monitor budget, review purchase requisitions, maintain financial records of departmental expenses. Maintain departmental records and statistics required by corporation, government, and accrediting agencies; prepare statistical reports, charts, graphs, and cost analyses. Maintain recordkeeping and filing systems including patient, budget, payroll, personnel data, policy manuals, and databases. Assume responsibility for recurring projects requiring knowledge of department or corporate operations and independent judgment. Maintain department inventory: order supplies, process purchase orders, evaluate new supplies or equipment with vendors. Provide functional guidance to new employees or other clerical staff. Maintain quality assurance, safety, environmental, and infection control per established policies and procedures. Perform other related duties as required. Minimum Qualifications Basic Knowledge: Equivalent to completion of an Associate’s Degree in Secretarial Science and knowledge of PC word processing and spreadsheet software. Experience: Three to five years of progressively responsible secretary experience in a typical office environment requiring extended periods of sitting, walking, or standing. Pay Range $22.04-$36.37 Employment Conditions Work Type: Per Diem; Work Shift: Variable; Daily Hours: Per Diem – As required; Driving Required: No EEO Statement Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: Bradley Hospital – 1011 Veterans Memorial Pkwy, East Providence, Rhode Island 02915 #J-18808-Ljbffr RIH Rhode Island Hospital