Administrative Assistant

Description

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Administrative Assistant

Contract: Mettawa, Illinois, US

Salary Range: 20.00 - 30.00 | Per Hour

Job Code: 372158

End Date: 2026-11-05
Days Left: 24 days, 3 hours left

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To Discuss more about this job opportunity, please reach out to Jiya Mulchandani (LinkedIn URL - ), email your updated resume at Email - View email address on click.appcast.io ! Thank you!

Client Industry: Pharmaceutical
Duration: 12 Months Contract (Possibility of Extension based on business needs and performance)
About the Role:
We are seeking an experienced Administrative Assistant IV to provide advanced administrative support to the Vice President of Patient Services and her team. This role is a one-year contract with the possibility of transitioning to a full-time position based on performance within six months. The position follows a hybrid work model, requiring three Day on-site and two Day working from home. The ideal candidate will demonstrate a bias for action, executive presence, agility, team collaboration, discretion, and problem-solving skills.

Responsibilities

• Provide advanced administrative support to team leaders and back-up support to other staff as needed.
• Ensure compliance with corporate and divisional policies and procedures, including purchasing, requisition, security, privacy, branding, and copy center procedures.
• Interact with high-level executives and handle confidential or business-sensitive information.
• Track budget expenditures and maintain departmental files in compliance with regulations.
• Utilize MS Office Suite and other business-specific software, including travel and expense management systems.
• Coordinate new employee office set-ups and onboarding processes.
• Train and coordinate work for new administrative assistants.
• Manage administrative functions such as answering phones, calendar management, scheduling travel, processing expense reports, and handling correspondence.
  Education Qualification
• A high school diploma or equivalent is required.
• Additional certification in office administration or related field is preferred.
  Required Skills
• Proficiency in MS Office Suite and business-specific software.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Experience in managing calendars, travel arrangements, and expense reports.
• Ability to work collaboratively in a team environment.
• Problem-solving skills and a proactive approach to conflict resolution.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.

Pay Range:- $20/hr to $30/hr

Job Requirement

• Administration
• Travel
• Calendar
• Management
• Meeting
• Arrangements

Reach Out to a Recruiter

• Recruiter
• Email
• Phone
• Jiya Mulchandani
• View email address on click.appcast.io

Apply Now