Accounts Payable/Accounts Receivable Manager

Job Description

Accounts Payable/Accounts Receivable Specialist – West Palm Beach, FL

(6 month contract-to-hire)

$30-38 an hour

Overview:

We are seeking an Accounts Payable and Accounts Receivable Specialist to join our growing team in the West Palm Beach, FL office.

Responsibilities:

Accounts Payable

• Verify, code, and enter vendor invoices into the accounting system.
• Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
• Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
• Review expense reports for proper coding, receipts, and manager approval.
• Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
• Monitor the AP aging report and flag past-due vendor balances.

Accounts Receivable

• Review past-due customer accounts with the Controller and Project Managers and assist with collection efforts.
• Review daily checks, wires, and ACH funding received and complete daily cash application to client or non-A/R accounts.
• Research unapplied and misapplied payments to determine and process corrections.
• Prepare collection reports; coordinate write-offs with Operations and Accounting, recommend invoices for write-off, and transmit approved items to third-party collections.
• Maintain documentation for A/R processes, process changes, and customer collection terms.
• Review and complete partial and final lien waivers and obtain required signatures.

Qualifications:

• High school diploma or GED
• Strong attention to detail and ability to organize and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Strong proficiency in MS Excel and Outlook.
• Exceptional interpersonal, oral, and written communication skills.
• Knowledge of vendor invoicing and project billing practices preferred
• Basic understanding of accounting software preferred (BST and QuickBooks preferred).
• Experience in engineering, construction, or professional services industry preferred.